chore: add blogs (#114)

Author: qinluhe

_blog/2025-04-21-Why-a-Self-Hosted-Note-Taking-App-is-a-Smarter-Choice.mdx

@@ -16,7 +16,7 @@ categories:
   - Using AppFlowy
 date: 2025-04-21
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 Have you ever lost an important note just when you needed it most? Maybe it was buried in an email chain, misplaced in a

_blog/2025-06-04-5-Workflow-Templates-That-Help-Remote-Teams-Stay-on-Track.mdx

@@ -15,7 +15,7 @@ categories:
   - Product
 date: 2025-06-04
 toc_depth: 3
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 Hey there,

_blog/2025-06-04-AI-Workspace-Search-Custom-Prompt-Library.mdx

@@ -18,6 +18,7 @@ date: 2025-06-04
 toc_depth: 3
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 A digital workflow only works if it fits how your team actually works. That’s why [36% of organizations already use business process management tools to automate workflows](https://www.mckinsey.com/capabilities/operations/our-insights/the-imperatives-for-automation-success)—they want systems that work the way they do and help reduce time spent on manual processes.
 
 AppFlowy makes that possible. It’s one of the most adaptable workflow management solutions and automation software tools available today. With blocks, templates, and flexible views, you can build a digital workflow that fits your team, not the other way around. It helps simplify how you work by turning manual steps into repeatable digital processes—no complicated software needed.
@@ -28,7 +29,7 @@ In this blog, you’ll learn how to set project priorities, choose the right too
 
 The best digital workflow doesn’t come from copying someone else’s system. It comes from understanding how your team communicates and collaborates. AppFlowy makes this easier with flexible building blocks that can adapt to your style.
 
-You might like to work with visual boards. Someone else may prefer a simple list. Some teams plan everything upfront. Others work better by adjusting as they go. With AppFlowy, you don’t have to choose one method. You can build your digital process around how your team naturally works—without limits.
+You might like to work with Kanban boards. Someone else may prefer a simple list. Some teams plan everything upfront. Others work better by adjusting as they go. With AppFlowy, you don’t have to choose one method. You can build your digital process around how your team naturally works—without limits.
 
 Whether you’re managing a design sprint, running a product roadmap, or coordinating daily standups, you can create a structure that supports how people work, not one that changes how they work.
 
@@ -40,17 +41,17 @@ AppFlowy is simple to use, even if you’ve never built a system before. It’s
 
 Here’s how to get started with its core features:
 
-### Step 1: Start with blocks
+### Step 1: Start with pages
 
-Everything in AppFlowy is built from blocks. Text, to-dos, Kanban boards, calendars—they’re all blocks you can move, edit, and group however you want. You can also replace manual processes like data entry or repetitive tasks with smart blocks that do more.
+AppFlowy offers several page types to choose from: Document, Grid, Kanban, Calendar, and AI Chat. The Document type supports rich content blocks—text, to-dos, code, callouts, Kanban boards, linked calendars—all of which you can move, edit, and group however you like.
 
 ### Step 2: Choose your view
 
-AppFlowy lets you switch between a list view, Kanban view, and more. You can pick the view that makes the most sense for your business operations or team setup. This flexibility is key when you want to go digital without changing your workflows.
+AppFlowy lets you switch between a Grid view, Kanban view, and more. You can pick the view that makes the most sense for your business operations or team setup. This flexibility is key when you want to go digital without changing your workflows.
 
 ### Step 3: Make it yours
 
-Want a daily planner, a bug tracker, or a campaign checklist? You can build all of that inside one project. Customize it to fit your goals, whether you're handling incident reports, managing human resources, or onboarding a new employee.
+Want a daily planner, a bug tracker, or a campaign checklist? You can build all of that inside one workspace. Customize it to fit your goals, whether you're handling incident reports, managing human resources, or onboarding a new employee.
 
 ### Step 4: Share and collaborate
 
@@ -68,16 +69,16 @@ Here’s why it matters:
 
 **Pros of defining project priorities first:**
 
-* Keep your team focused on the right goals.  
-* Helps you decide what structure and features you need.  
-* Makes it easier to communicate progress to others.  
-* Reduces the chance of rework or missed deadlines.
+- Keep your team focused on the right goals.
+- Helps you decide what structure and features you need.
+- Makes it easier to communicate progress to others.
+- Reduces the chance of rework or missed deadlines.
 
 **Cons of skipping this step:**
 
-* Tasks pile up without a clear order.  
-* You might build a system that doesn’t reflect your actual needs.  
-* Team members may get pulled in different directions.
+- Tasks pile up without a clear order.
+- You might build a system that doesn’t reflect your actual needs.
+- Team members may get pulled in different directions.
 
 Before you use any workflow templates or start adding blocks, take time to audit your current setup. What are you trying to finish this week? What does success look like for this project? Use those answers to guide the setup of your digital workflow in AppFlowy. Keeping your project priorities front and center makes it easier to adjust your system as needs change.
 
@@ -87,18 +88,17 @@ This small step gives your team a big advantage and helps optimize your processe
 
 AppFlowy offers templates you can use right away, or you can create your own. Either way, workflow templates save time and help you avoid building from scratch every time. Here's a quick comparison:
 
-| Option | What It Offers | Best For |
-| ----- | ----- | ----- |
-| **Pre-built workflow templates** | Ready-to-use layouts for project management, content planning, and more | Teams who want to start fast with less setup |
-| **Custom templates** | Fully personalized templates based on your needs | Teams with repeatable processes or specific workflows |
-| **Template \+ tweaks** | Start with a pre-built layout and adjust blocks or views | Teams who want a balance between speed and flexibility |
+| Option                           | What It Offers                                                          | Best For                                               |
+| -------------------------------- | ----------------------------------------------------------------------- | ------------------------------------------------------ |
+| **Pre-built workflow templates** | Ready-to-use layouts for project management, content planning, and more | Teams who want to start fast with less setup           |
+| **Template \+ tweaks**           | Start with a pre-built layout and adjust blocks or views                | Teams who want a balance between speed and flexibility |
 
-Templates are one of the most valuable features within AppFlowy’s workflow management solutions. With the right workflow templates, you can set up systems quickly, based on your project priorities, save them, and reuse them as needed. This keeps your team moving faster and avoids wasting time on setup. You can also implement repeatable process automation across departments, replacing manual processes with structured, scalable solutions. This kind of automation solution helps teams automate manual processes, manage digital documents, and make processes more efficient.
+Templates are one of the most valuable features within AppFlowy’s workflow management solutions. With the right workflow templates, you can set up systems quickly, based on your project priorities, save them, and reuse them as needed. This keeps your team moving faster and avoids wasting time on setup.
 
 ## Ready to Build Your Workflow Your Way?
 
 We know it's hard to find a system that fits your team, especially if you're stuck with manual processes and outdated tools. [AppFlowy](https://appflowy.com/) gives you control, helping you replace manual tasks, improve productivity, and build the right digital workflow for your team.
 
-Set clear project priorities, use flexible workflow templates, and design a system that supports how your team works best. AppFlowy combines the best workflow management solutions, automation tools, and software programs to help you go digital with confidence.
+Set clear project priorities, use flexible workflow templates, and design a system that supports how your team works best. AppFlowy can help you go digital with confidence.
 
-[Download AppFlowy now](https://appflowy.com/download) and start building a smarter, more flexible workflow.
+[Download AppFlowy now](https://appflowy.com/download) and start building a smarter, more flexible workflow.