Add administrative docs

- Add deployment and new year docs links to the readme
- Add new year guide

Author: mxmeinhold

README.md

@@ -38,3 +38,10 @@ To run pylint use this command:
 ```bash
 pylint --load-plugins pylint_quotes selections
 ```
+
+## Administration
+### Preparing selections for a new year
+Please see the [new year guide](./docs/new_year_guide.md).
+
+### Deploying selections
+Deployment resources and documentation are in the [deploy directory](./deploy).

docs/new_year_guide.md

@@ -0,0 +1,22 @@
+# Preparing selections for a new year
+There are a couple steps required to get selections ready for a new selections committee.
+To do this, you'll either need to be an RTP, or:
+- have access to the selections okd project; and
+- have write access to mysql in the selections folder; and
+- be evals
+
+## Bring down selections
+Go into OKD and set the replicas on the prod deployment to 0. This will ensure selections doesn't do anything weird while you're setting up the db.
+
+## Back up and prep Mysql
+The following steps will create an archive of the current selections db, and prep the db for a new year
+1. Rename `selections_skyler` to `selections_<last year>`
+2. Copy the structure of the table back to `selections_skyler`
+3. (optional) Reset the auto increments to 1
+4. Copy the criteria
+
+## Bring selections back up
+Go back and edit the deployment and restore the number of replicas
+
+## Setup teams
+Head to selections and start creating teams