AP Accounted Invoice Aging

AP Accounted Invoice Aging

Description:

Application: Payables Report: Accounts Payable Accounted Invoice Aging Report Pre-requisite: XLA_TRIAL_BALANCES should be populated before running this report.

Description. Report details Aging of outstanding amounts at a specified point in time for Accounted Invoices and relies mainly on the data in XLA_TRIAL_BALANCES table for the accounting information. XLA_TRIAL_BALANCES data is inserted by the Open Account Balances Data Manager. The Open Account Balances Data Manager maintains reportable information for all enabled open account balance listing definitions. This program is submitted automatically after a successful transfer to General Ledger for the same ledger or manually by running the Open Account Balances Data Manager program. When changes are applied to a Open Account Balances Listing Definition, the Open Account Balances Data Manager program is automatically submitted for the changed definition.

For scheduling the report to run periodically, use the 'as of relative period close' offset parameter. This is the relative period offset to the current period, so when the current period changes, the period close as of date will also be automatically updated when the report is re-run.

Parameters

Ledger, Operating Unit, Report Definition, As of Date, Aging Bucket Name, Third Party Name, Payables Account From, Payables Account To, Exclude Fully Paid, Exclude Cancelled, Revaluation Currency, Revaluation Rate Type, Revaluation Date, As of Relative Period Close

Used tables

xla_trial_balances, xla_tb_definitions_vl, gl_ledgers, gl_access_sets, gl_access_set_assignments, gl_periods, xla_tb_defn_je_sources, xla_subledgers, iby_payment_methods_vl, gl_daily_conversion_types, gl_daily_rates, ap_holds_all, xtb, xla_transaction_entities, xla_entity_types_vl, ap_invoices_all, ap_payment_schedules_all, ap_suppliers, ap_supplier_sites_all, fnd_territories_vl, hz_parties, hz_party_sites, hz_locations, fnd_currencies_vl, hr_all_organization_units_vl, iby_ext_bank_accounts, ce_bank_branches_v, mo_glob_org_access_tmp, dual

Categories

Enginatics

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

AP Accounted Invoice Aging - Pivot Default 07-Jul-2023 081112.xlsx

Report SQL

www.enginatics.com/reports/ap-accounted-invoice-aging/

Blitz Report™ import options

AP_Accounted_Invoice_Aging.xml

AP Accounted Invoice Aging Report

Executive Summary

The AP Accounted Invoice Aging report provides a detailed analysis of outstanding accounts payable balances at a specific point in time. This report is crucial for financial managers and accounts payable teams to effectively manage cash flow, assess liabilities, and ensure timely payments to suppliers. By leveraging the XLA_TRIAL_BALANCES table, the report offers an accurate, accounted view of invoice aging, which is essential for financial reporting and reconciliation.

Business Challenge

Managing accounts payable effectively is critical for maintaining healthy supplier relationships and optimizing cash flow. However, many organizations struggle with:

• Lack of Visibility: Difficulty in obtaining a clear and accurate picture of outstanding payables and their aging, leading to missed payments and strained supplier relationships.
• Manual Reconciliation: Spending significant time and effort manually reconciling supplier statements with internal records, a process that is both time-consuming and prone to errors.
• Inaccurate Cash Flow Forecasting: Inability to accurately forecast cash requirements due to a lack of timely and accurate information on upcoming payments.
• Compliance and Audit Issues: Difficulty in providing auditors with a clear and accurate record of outstanding liabilities, leading to potential compliance issues.

The Solution

The AP Accounted Invoice Aging report provides a comprehensive and actionable view of outstanding payables. The report helps to:

• Improve Cash Flow Management: By providing a clear view of upcoming payments, the report helps organizations to better manage their cash flow and optimize their working capital.
• Strengthen Supplier Relationships: By ensuring that payments are made on time, the report helps to build and maintain strong relationships with suppliers.
• Streamline Reconciliation: The report provides a clear and accurate record of outstanding invoices, making it easier to reconcile supplier statements and resolve discrepancies.
• Enhance Financial Reporting: The report provides an accurate and up-to-date view of outstanding liabilities, which is essential for accurate financial reporting and analysis.

Technical Architecture (High Level)

The report is built upon the XLA_TRIAL_BALANCES table, which stores the accounted balances for all subledger transactions. The key tables used in the report include:

• xla_trial_balances: The primary source of accounted invoice information.
• ap_invoices_all: Provides detailed information about each invoice, including the invoice number, date, and amount.
• ap_payment_schedules_all: Contains the payment schedule for each invoice, including the due date and amount due.
• ap_suppliers: Provides information about the suppliers, including their name and contact information.

The report joins these tables to provide a complete and accurate view of the accounted invoice aging.

Parameters & Filtering

The report includes a wide range of parameters that allow you to customize the output to your specific needs. The key parameters include:

• Ledger: Specify the ledger for which you want to run the report.
• Operating Unit: Filter the report by a specific operating unit.
• As of Date: Specify the date for which you want to see the aging of outstanding invoices.
• Aging Bucket Name: Select the aging bucket definition that you want to use for the report.
• Third Party Name: Filter the report by a specific supplier.
• Exclude Fully Paid: Exclude invoices that have already been fully paid.
• Exclude Cancelled: Exclude invoices that have been cancelled.

Performance & Optimization

The report is designed to run efficiently, even with large volumes of data. It is optimized to leverage the indexes on the XLA_TRIAL_BALANCES and AP_INVOICES_ALL tables, ensuring that the report runs quickly and does not impact the performance of the system.

FAQ

Q: What is the purpose of the XLA_TRIAL_BALANCES table? A: The XLA_TRIAL_BALANCES table is a key table in the Subledger Accounting (XLA) module. It stores the accounted balances for all subledger transactions, providing a single source of truth for all subledger-related reporting.

Q: How is the data in the XLA_TRIAL_BALANCES table populated? A: The data in the XLA_TRIAL_BALANCES table is populated by the "Open Account Balances Data Manager" concurrent program. This program is typically run automatically after the "Transfer to General Ledger" program is run.

Q: Can I schedule this report to run on a regular basis? A: Yes, the report can be scheduled to run on a regular basis using the standard Oracle EBS concurrent request scheduling functionality. The "as of relative period close" offset parameter is particularly useful for scheduling the report to run at the end of each period.

Oracle E-Business Suite Reporting Library

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Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
IBY Payment Process Request Details	GMI Cycle Count Forms
Public Sector Financials	Shipping Execution
PSA Budgetary Control Transactions	WSH Shipping/Delivery Transactions
Warehouse Management	XML Publisher
WMS Control Board Tasks	XDO Publisher Data Definitions
Capacity	Legal Entity Configurator
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EAM Assets EAM Weekly Schedule EAM Work Orders	CSI Customer Products Summary CSI Installed Base Extended Attributes Summary CSI Installed Base Summary by Organization
Payroll	Process Manufacturing
PAY Costing Detail PAY Employee Payroll History PAY Payroll Element Details	OPM Batch Lot Cost Details OPM Batch Lot Cost Trends OPM Reconcilation
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Property Manager	Advanced Supply Chain Planning
PN GL Reconciliation PN Generate Lease Analysis PN Generate Lease Details PN Generate Portfolio Detail PN Generate Portfolio Summary	MSC Exceptions MSC Horizontal Plan MSC Pegging Hierarchy MSC Pegging Hierarchy 11i MSC Plan Orders MSC Vertical Plan
E-Business Tax	Projects
ZX Financial Tax Register ZX Lines Summary ZX Party Tax Profiles ZX Tax Accounts ZX Tax Regimes ZX US Sales Tax	PA Capital Project Summary with Asset Detail PA Project Budget PA Revenue, Cost, Budgets by Resources PA Revenue, Cost, Budgets by Work Breakdown Structure PA Task Schedule PA Transaction Sources
Human Resources	Master Scheduling/MRP
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Order Management	Work in Process
ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
Cash Management	Cost Management
CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
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Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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