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Update expense + brex card policy #3323

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ZJvandeWeg merged 1 commit into from
Jun 6, 2025
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Update expense + brex card policy #3323

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21 changes: 8 additions & 13 deletions src/handbook/peopleops/expenses.md
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Expand Up @@ -9,11 +9,8 @@ reasonable. The general principle to follow is to treat work-related expenses
**as if they were your own money**. It is important to seek good value for your
purchases and use common sense when making decisions.

There are two methods available for using company funds: utilizing a
[company credit card](#company-credit-card) or seeking
[reimbursement](#reimbursement). If employees opt to use Brex for purchasing any
company-related items or subscriptions, it is essential to upload the receipts
and include a memo within three business days. For all reimbursement requests,
Whenever spending company money, you should expect to pay for the expense yourself and seek
[reimbursement](#reimbursement). For all reimbursement requests,
please ensure to submit the required documentation and proofs through Deel.

If neither of the methods previously described is feasible (e.g., when a vendor
Expand All @@ -23,18 +20,16 @@ funds and seek reimbursement), please refer to the instructions provided in our

## Company Credit Card

Some team members have access to [Brex](https://www.brex.com/) to provide them
with a company credit card. They are, by default, virtual Mastercards, although
there is an option to get a physical card sent out.
Some managers have access to [Brex](https://www.brex.com/) cards to manage reoccuring monthly subscriptions for their team. If you are a manager and have such subscriptions to consider, please speak to the Head of Operations and your manager to explain your use case.

Brex is also used to create vendor cards that allow for reoccurring payment
for a monthly subscription with a vendor. Contact the Head of Operations if you require a
vendor card.

Expenses on Brex require a memo and receipts. Memos explain the purpose of the
expense, while receipts are necessary for expenses of $25 or more. Receipts can
be attached via the web UI, email, or Slack. Please
expense. Receipts can be attached via the web UI, email, or Slack. Please
[read their docs](https://www.brex.com/support/how-do-i-attach-receipts-to-brex-transactions/).

Brex can also be used to create vendor cards that allow for reoccurring payment
for a monthly subscription with a vendor. Contact the CEO/CTO if you require a
vendor card.

### Oops! Misused Your Brex Card for Personal Expenses? Here's How to Handle the Situation Like a Pro

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