diff --git a/src/handbook/peopleops/expenses.md b/src/handbook/peopleops/expenses.md
index 6ed871dde5..aacba6e93c 100644
--- a/src/handbook/peopleops/expenses.md
+++ b/src/handbook/peopleops/expenses.md
@@ -108,6 +108,10 @@ Laptops are covered separately and are provided as needed when a new hire joins
 the team. If you choose to order a laptop by yourself, we generally recommend
 the following devices:
 
+#### Laptop Capitalization and Refresh Schedule
+
+Laptops are capitalized and depreciated in our accounting system over 3 years. Once the 3 years are up, the employee can replace their equipment with a newer model. Request a direct refresh of your equipment from your manager for approval before buying a new one.
+
 #### Developers
 
 We recognize that developers will have slightly more demanding requirements for
@@ -130,7 +134,7 @@ recommended:
 | MacOS            | [MacBook Air 15"](https://www.apple.com/shop/buy-mac/macbook-air/15-inch-midnight-m5-chip-10-core-cpu-10-core-gpu-24gb-memory-512gb-storage) (~$1499 ex VAT) |
 
 Unless circumstances require otherwise, laptops will be considered for a
-refresh after 4 years. In some cases, depending on the specific requirements of the 
+refresh after 3 years. In some cases, depending on the specific requirements of the 
 role, a different device may be more appropriate. For example, roles that require 
 higher performance or processing power may opt for a [MacBook Pro](https://www.apple.com/shop/buy-mac/macbook-pro) instead of the standard 
 recommendation. Any such variation should be discussed with and approved by the