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Our goal is to foster a collaborative space where every participant feels respected, informed, and motivated to engage. We aim to build a culture of shared ownership and mutual support.
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###2. Meeting Protocol
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### Meeting Protocol
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Agenda Preparation: The Facilitator drafts and distributes the agenda at least one day before the meeting.
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@@ -14,50 +14,55 @@ Readiness: Participants are expected to review the agenda and any relevant mater
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Note-Taking: The Scribe captures key points and action items, which are shared within 24 hours.
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Topic Discipline: Discussions remain focused; unrelated items are logged for future follow-up.
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###3. Schedule & Deliverables
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### Schedule & Deliverables
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Planned Meetings:
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Every Thursday : Review draft and assign tasks.
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Every Saturday: Finalize deliverables and resolve pending issues.
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Recording Lead: Louis Kervens will manage meeting recordings.
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Scheduling Tool:
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Participation Goal: Actively participate in every session
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**Planned Meetings:**
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Every Thursday : Review draft and assign tasks.
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Every Saturday: Finalize deliverables and resolve pending issues.
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Recording Lead: Louis Kervens will manage meeting recordings.
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Scheduling Tool:
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Participation Goal: Actively participate in every session
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###4. Communication Channels
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### Communication Channels
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Main Platform: WhatsApp (primary), Google Meet (Group meeting and workplace)
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Main Platform: WhatsApp (primary), Google Meet (Group meeting and workplace)
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Video & Archives: Google Meet for live sessions; recordings will be shared.
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Video & Archives: Google Meet for live sessions; recordings will be shared.
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###5. Decision-Making
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### Decision-Making
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Voting Process: Decisions are made by majority vote; the Facilitator resolves any ties.
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Weighted Input: For complex topics, weighted voting will be used to reflect diverse perspectives.
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Equity: Alternate sessions will be scheduled to accommodate those who miss meetings.
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Voting Process: Decisions are made by majority vote; the Facilitator resolves any ties.
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Weighted Input: For complex topics, weighted voting will be used to reflect diverse perspectives.
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Equity: Alternate sessions will be scheduled to accommodate those who miss meetings.
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###6. Roles & Responsibilities
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### Roles & Responsibilities
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Coordinator: Designs the agenda, leads the meeting, and maintains structure.
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Secretary: Documents discussions, tracks follow-ups, and shares meeting notes.
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Meeting Monitor : Keeps the meeting on schedule, signals transitions, and promotes time efficiency.
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Reference: [Agenda Draft – Sample Role Guide]
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**Coordinator:** Designs the agenda, leads the meeting
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