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#LAPERLE - GROUP NORMS AND COLLABORATIVE
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# LAPERLE - GROUP NORMS AND COLLABORATIVE
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###1. Purpose
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### Purpose
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Our goal is to foster a collaborative space where every participant feels respected, informed, and motivated to engage. We aim to build a culture of shared ownership and mutual support.
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###2. Meeting Protocol
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### Meeting Protocol
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Agenda Preparation: The Facilitator drafts and distributes the agenda at least one day before the meeting.
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Note-Taking: The Scribe captures key points and action items, which are shared within 24 hours.
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Topic Discipline: Discussions remain focused; unrelated items are logged for future follow-up.
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###3. Schedule & Deliverables
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### Schedule & Deliverables
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Planned Meetings:
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Every Thursday : Review draft and assign tasks.
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Every Saturday: Finalize deliverables and resolve pending issues.
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Recording Lead: Louis Kervens will manage meeting recordings.
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Scheduling Tool:
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Participation Goal: Actively participate in every session
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**Planned Meetings:**
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Every Thursday : Review draft and assign tasks.
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Every Saturday: Finalize deliverables and resolve pending issues.
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Recording Lead: Louis Kervens will manage meeting recordings.
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Scheduling Tool:
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Participation Goal: Actively participate in every session
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###4. Communication Channels
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### Communication Channels
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Main Platform: WhatsApp (primary), Google Meet (Group meeting and workplace)
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Main Platform: WhatsApp (primary), Google Meet (Group meeting and workplace)
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Video & Archives: Google Meet for live sessions; recordings will be shared.
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Video & Archives: Google Meet for live sessions; recordings will be shared.
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###5. Decision-Making
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### Decision-Making
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Voting Process: Decisions are made by majority vote; the Facilitator resolves any ties.
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Weighted Input: For complex topics, weighted voting will be used to reflect diverse perspectives.
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Equity: Alternate sessions will be scheduled to accommodate those who miss meetings.
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Voting Process: Decisions are made by majority vote; the Facilitator resolves any ties.
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Weighted Input: For complex topics, weighted voting will be used to reflect diverse perspectives.
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Equity: Alternate sessions will be scheduled to accommodate those who miss meetings.
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###6. Roles & Responsibilities
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### Roles & Responsibilities
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Coordinator: Designs the agenda, leads the meeting, and maintains structure.
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Secretary: Documents discussions, tracks follow-ups, and shares meeting notes.
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Meeting Monitor : Keeps the meeting on schedule, signals transitions, and promotes time efficiency.
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Reference: [Agenda Draft – Sample Role Guide]
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**Coordinator:** Designs the agenda, leads the meeting
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and maintains structure.
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**Secretary:** Documents discussions, tracks follow-ups,
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and shares meeting notes.
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**Meeting Monitor:** Keeps the meeting on schedule,
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signals transitions, and promotes time efficiency.
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**Reference:** [Agenda Draft – Sample Role Guide]
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###7. Respect & Empathy
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### Respect & Empathy
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Acknowledge and respect, time commitments, and working styles.
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Offer feedback that is constructive and focused on ideas, not individuals.
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Encourage balanced participation by practicing “step up, step back.”
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Acknowledge and respect, time commitments, and working styles.
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Offer feedback that is constructive and focused on ideas,
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not individuals.
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Encourage balanced participation by practicing “step up, step back.”
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###8. Accountability & Trust
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### Accountability & Trust
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Follow through on assigned tasks within agreed timelines.
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Reach out early if support or clarification is needed.
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Address concerns openly and work together to find fair solutions.
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Follow through on assigned tasks within agreed timelines.
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Reach out early if support or clarification is needed.
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Address concerns openly and work together to find fair solutions.
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###9. Continuous Improvement
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### Continuous Improvement
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Host monthly reflection sessions using the “What worked / What could improve” format.
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Adjust team norms and workflows based on feedback and evolving needs.
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Host monthly reflection sessions using the “What worked /
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What could improve” format.
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Adjust team norms and workflows based on feedback and evolving needs.
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Note: This document is dynamic and will evolve as our team grows and adapts.
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Note: This document is dynamic and will evolve as our team grows and adapts.

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