Group Norms

collaboration/Group_Norms.md

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+# LAPERLE - GROUP NORMS AND COLLABORATIVE
+
+## 1. Purpose
+
+Our goal is to foster a collaborative space where every participant feels respected,
+informed, and motivated to engage.
+We aim to build a culture of shared ownership and mutual support.
+
+### 2. Meeting Protocol
+
+Agenda Preparation: The Facilitator drafts and
+distributes the agenda at least one day before the meeting.
+
+**Timeliness**: Sessions begin and conclude as scheduled,
+with consideration for all time zones.
+
+**Readiness**: Participants are expected to review the agenda and
+any relevant materials beforehand.
+**Note-Taking**: The Scribe captures key points
+and action items, which are shared within 24 hours.
+**Topic Discipline**: Discussions remain focused; unrelated
+items are logged for future follow-up.
+
+### 3. Schedule & Deliverables
+
+**Planned Meetings**:
+
+Every Thursday : Review draft and assign tasks.
+Every Saturday: Finalize deliverables and resolve pending issues.
+Recording Lead: Louis Kervens will manage meeting recordings.
+Scheduling Tool:
+**Participation Goal**: Actively participate in every session
+
+### 4. Communication Channels
+
+Main Platform: WhatsApp (primary), Google Meet (Group meeting and workplace)
+Video & Archives: Google Meet for live sessions; recordings will be shared.
+Polls & Voting: Doodle will be used for scheduling and decision-making.
+
+### 5. Decision-Making
+
+Voting Process: Decisions are made by majority vote;
+the Facilitator resolves any ties.
+Weighted Input: For complex topics, weighted voting will be
+used to reflect diverse perspectives.
+Equity: Alternate sessions will be scheduled to accommodate those who miss meetings.
+
+### 6. Roles & Responsibilities
+
+Coordinator: Designs the agenda, leads the meeting, and maintains structure.
+Secretary: Documents discussions, tracks follow-ups, and shares meeting notes.
+Meeting Monitor : Keeps the meeting on schedule,
+signals transitions, and promotes time efficiency.
+Reference: [Agenda Draft – Sample Role Guide]
+
+### 7. Respect & Empathy
+
+Acknowledge and respect, time commitments, and working styles.
+Offer feedback that is constructive and focused on ideas, not individuals.
+Encourage balanced participation by practicing “step up, step back.”
+
+### 8. Accountability & Trust
+
+Follow through on assigned tasks within agreed timelines.
+Reach out early if support or clarification is needed.
+Address concerns openly and work together to find fair solutions.
+
+### 9. Continuous Improvement
+
+Host monthly reflection sessions using the “What worked / What could improve” format.
+
+Adjust team norms and workflows based on feedback and evolving needs.