n8n Business Process Automation Models

A collection of professional-grade n8n automation workflows designed to streamline business processes, increase efficiency, and leverage AI for intelligent decision-making.

This repository serves as a personal portfolio of business automations developed to solve real-world operational challenges. Each model is provided as a ready-to-import JSON file.

� Table of Contents

• 1. AI-Powered Email Triage System
• 2. Smart Lead Capture System
• 3. Social Media Auto Repurposer
• 4. Automated Meeting Notes Generator
• 5. Crypto & Stock Price Alert System
• 6. Competitor Monitoring System
• 7. AI Customer Support Ticket Triage & Resolution System
• General Setup Instructions
• License
• Contact

---

🚀 Automation Catalog

1. AI-Powered Email Triage System

File: AI-Powered Email Triage System.json

📝 Description

An intelligent email management system that automatically monitors a Gmail inbox, classifies incoming messages using Google Gemini AI, and routes them to specific Slack channels based on their priority and intent.

🛠️ Functionality

• Automated Monitoring: Polls Gmail every minute for new messages.
• AI Classification: Uses Gemini 1.5 Flash to categorize emails into:
  • Urgent: Time-sensitive tasks and deadlines.
  • Sales: Promotional offers and commercial deals.
  • Spam: Suspected phishing or irrelevant mass mail.
  • Personal: Casual or non-business communication.
• Smart Routing:
  • Urgent emails are immediately pushed to an #important-mails Slack channel.
  • Non-urgent or Spam contents are logged to a separate Slack section for review.
• Context Awareness: The AI is instructed with strict classification rules to ensure high accuracy.

⚙️ How to Run

1. Import the Workflow:
   • Create a new workflow in your n8n instance.
   • Go to the Settings menu (three dots) and select Import from File.
   • Select the AI-Powered Email Triage System.json file from this repository.
2. Configure Credentials:
   • Gmail Trigger: Connect your Google account.
   • Google Gemini: Provide your Google PaLM/Gemini API key.
   • Slack: Connect your Slack workspace and specify your desired channel IDs.
3. Activate:
   • Set the workflow to Active to start the one-minute polling cycle.

---

2. Smart Lead Capture System

File: Smart Lead Capture.json

📝 Description

A high-performance lead generation and nurturing system that captures leads via webhooks, organizes them in Google Sheets, and uses AI to craft personalized welcome emails before notifying the sales team.

🛠️ Functionality

• Webhook Integration: Entry point for lead data from any website form or third-party source.
• Data Persistence: Automatically appends new lead details (Name, Email, Company, Phone, Message) to a centralized Google Sheet.
• AI Personalization: Leverages Gemini AI to:
  • Write a friendly, professional, and personalized welcome email based on the lead's company and message.
  • Generate a contextually relevant email subject line.
• Automated Communication: Sends the AI-generated email through Gmail immediately after capture.
• Instant Notification: Pushes the full lead profile to a Slack #sales channel for rapid follow-up.

⚙️ How to Run

1. Import the Workflow:
   • Import the Smart Lead Capture.json file into your n8n instance.
2. Configure External Services:
   • Google Sheets: Select your target spreadsheet and sheet name.
   • Google Gemini: Uses the same PaLM/Gemini credentials for email body and subject generation.
   • Gmail: Connect your sender account.
   • Slack: Set the channel to your sales team's notification channel.
3. Webhook Setup:
   • Copy the Webhook URL and point your lead source (e.g., a Webflow or Elementor form) to this endpoint.

---

3. Social Media Auto Repurposer

File: Social Media Auto Repurposer.json

📝 Description

A content strategist automation that automatically turns blog posts into platform-optimized social media content. It monitors an RSS feed, uses AI to repurpose the content for LinkedIn, Twitter, and Instagram, and publishes the results automatically.

🛠️ Functionality

• RSS Monitoring: Continuously polls an RSS feed for new blog posts or articles.
• AI Content Strategist: Uses Gemini 1.5 Flash to transform the article into:
  • LinkedIn Post: Professional tone, structured for engagement (150-200 words).
  • Twitter Thread: A 5-tweet sequence designed for high readability.
  • Instagram Caption: A catchy summary including 5 relevant hashtags.
• Automated Publishing:
  • LinkedIn: Automatically creates a professional update.
  • Twitter: Automatically posts the content as a tweet or thread.
• Structured Output: Uses strict JSON formatting for the AI response to ensure seamless parsing between nodes.

⚙️ How to Run

1. Import the Workflow:
   • Import the Social Media Auto Repurposer.json file.
2. Configure Triggers & APIs:
   • RSS Feed: Enter the URL of the blog or site you want to monitor.
   • Google Gemini: Provide your API key for content generation.
   • LinkedIn & Twitter: Connect your respective developer accounts/credentials.
3. Customize Strategy:
   • You can modify the system prompt in the Gemini node to change the tone or length of the generated posts.

---

4. Automated Meeting Notes Generator

File: Automated Meeting Notes Generator.json

📝 Description

An advanced executive assistant workflow designed to transform raw meeting transcripts into structured, actionable business intelligence. It uses a specialized Gemini AI prompt to parse conversation text and distribute professional summaries via email and Notion.

🛠️ Technical Deep Dive

• Trigger Payload (Webhook):
  • The workflow expects a POST request with the following JSON structure:

    {
      "meeting_title": "Q3 Planning Strategy",
      "transcript": "Speaker A: ... Speaker B: ...",
      "participants": ["alice@company.com", "bob@company.com"]
    }

• AI Logic (Executive Persona):
  • Model: Gemini 1.5 Flash.
  • System Prompt: Configured as an "Executive Meeting Assistant" with strict output rules.
  • Output Schema: Forces the AI to return a valid JSON object containing:
    • summary: A high-level overview (max 150 words).
    • key_decisions: An array of strings defining agreed-upon points.
    • action_items: An array of objects with task and owner fields.
• Data Routing:
  • JSON Parsing: A set node parses the stringified AI response into usable n8n variables ($json.Summary, $json.key_decisions, etc.).
  • Email Dispatch: Dynamically joins the participants array to send a single summary email to all attendees.
  • Notion Integration: Connects to a specific Notion database (ID: 309df...) to retrieve or verify the storage destination (customizable to Create Page for archiving).

⚙️ How to Run & Customize

1. Import: Load Automated Meeting Notes Generator.json into n8n.
2. Webhook Integration:
   • Use a tool like Otter.ai or a Zoom Webhook to send the transcript to this workflow's URL.
   • Tip: You can also use a simple cURL command or Postman to test:

     curl -X POST <YOUR_WEBHOOK_URL> -H "Content-Type: application/json" -d '{"meeting_title":"Test","transcript":"...","participants":["you@example.com"]}'

3. Refine the AI Prompt:
   • Open the Message a Model node to adjust the persona (e.g., change "Executive Assistant" to "Technical Scribe" for engineering meetings).
4. Update Credentials:
   • Link your Gmail and Notion accounts.
   • Update the Notion Database ID in the final node to match your own "Meeting Notes" database.

---

5. Crypto & Stock Price Alert System

File: Crypto_Stock Price Alert System.json

📝 Description

A dedicated financial monitoring tool that tracks real-time market prices for cryptocurrencies (like Bitcoin) or stocks. It runs on a schedule, fetches live data, and triggers instant alerts via Slack and Telegram when specific price thresholds are crossed.

🛠️ Functionality

• Scheduled Monitoring: Automatically runs every 30 minutes to check market status.
• Live Data Fetching: Uses an HTTP Request node to pull real-time data from the CoinGecko API (configurable for other APIs).
• Threshold Logic:
  • Checks if the current price exceeds a user-defined target (e.g., BTC > $50,000).
  • Uses an 'If' node to determine whether to trigger an alert.
• Multi-Channel Alerts:
  • Slack: Sends a formatted message to a specific channel.
  • Telegram: Sends a text alert to your phone or group.

⚙️ How to Run

1. Import the Workflow:
   • Import the Crypto_Stock Price Alert System.json file.
2. Configure Triggers:
   • Schedule Trigger: Adjust the interval (default: 30 mins) to your preference.
3. API Setup:
   • HTTP Request: The template uses CoinGecko (no key required for basic use). You can swap this URL for any stock API (e.g., Alpha Vantage, Finnhub).
4. Set Thresholds:
   • Open the If node and change the value 50000 to your desired price target.
5. Connect Alerts:
   • Slack & Telegram: Add your bot tokens and channel IDs.

---

6. Competitor Monitoring System

File: Competitor Monitoring System.json

📝 Description

A competitive intelligence automation that monitors competitor activities via RSS feeds and generates strategic insights. It uses AI to analyze content, identify themes, and provide actionable business intelligence in a daily digest format.

🛠️ Functionality

• Scheduled Monitoring: Runs daily (at 9 AM) to check for new content from competitors.
• RSS Content Ingestion: Automatically reads from specified competitor RSS feeds (e.g., Medium blogs).
• AI Intelligence Analyst: Uses Gemini (Pro-preview) to:
  • Summarize each article concisely.
  • Identify strategic themes across all ingested items.
  • Extract key trends and keywords.
  • Detect potential threats or opportunities for your business.
• Merge Logic: Consolidates multiple data streams into a single analytical context for the AI.
• Automated Digest: Sends a professional intelligence report directly to your inbox via Gmail.

⚙️ How to Run

1. Import the Workflow: Import Competitor Monitoring System.json.
2. Setup Competitor Sources:
   • Update the RSS Read node with your competitor's feed URL.
3. AI Configuration:
   • Provide your Google Gemini API key.
   • Adjust the analyst persona in the prompt if you need specific industry focus.
4. Digest Settings:
   • Connect your Gmail account.
   • Set the destination email address in the Send a message node.

---

7. AI Customer Support Ticket Triage & Resolution System

File: AI Customer Support Ticket Triage & Resolution System.json

📝 Description

A comprehensive AI-driven customer support ecosystem that automates the entire lifecycle of a support ticket—from initial email ingestion and intelligent classification to workspace logging, Slack notifications, and personalized auto-replies.

🛠️ Functionality

• Dual-Layer AI Logic:
  • Triage: Uses Gemini AI to categorize incoming emails into 6 distinct types: Billing Issue, Technical Bug, Refund Request, Account Access, General Inquiry, and High Priority Complaint.
  • Resolution: A second AI layer generates professional, context-aware responses tailored to the specific category and customer message.
• Workflow Persistence (Notion): Automatically logs every ticket in a centralized Notion database with metadata including category, customer email, and priority.
• Automated Communication: Sends the AI-crafted response back to the customer via Gmail immediately.
• Emergency Escalation: Detects High Priority issues and instantly alerts the support team via a dedicated Slack channel (#priority-mail-analyzer).

⚙️ How to Run

1. Import the Workflow: Use the AI Customer Support Ticket Triage & Resolution System.json file.
2. Setup Workspace:
   • Notion: Connect your database and ensure properties (Category, Email, Priority, etc.) match the workflow schema.
   • Slack: Configure the channel IDs for the general and priority-based notifications.
3. Configure AI & Mail:
   • Google Gemini: Add your API key.
   • Gmail: Authenticate your support email account.
4. Activate: Set to active to begin processing incoming support requests.

---

📥 General Setup Instructions

To use any of the automations in this repository:

1. Clone the Repo: git clone https://github.com/PareekshithPalat/N8N-Business-Automation-Models.git
2. Import JSON: Import the desired .json file into your n8n environment.
3. Update Credentials: Each node requiring authentication (Gmail, Slack, AI, etc.) must be updated with your personal credentials.
4. Customization: Feel free to adjust the prompt in the AI nodes or the routing logic in the 'If' nodes to better suit your business needs.

📄 License

This repository is licensed under the MIT License.

🤝 Contact

Developed by Pareekshith Palat. If you have questions or want to collaborate on business automations, feel free to reach out!