XS✔ ◾ Dry run for Backlog Cleanup — cluster YakShaver PBIs into smaller focused epics and detect duplicates by yaqi-lyu · Pull Request #760 · SSWConsulting/SSW.YakShaver.Desktop

yaqi-lyu · 2026-03-09T09:40:22Z

Summary

Generalises trigger — two workflow_dispatch inputs (source_repos, target_repo) replace the three hardcoded source epics. Default covers Teams (SSW.YakShaver), Desktop (SSW.YakShaver.Desktop), and 360 (SSW.YakShaver360).
Switches to dry-run only: no epic creation, no sub-issue linking, no source-epic comments. The workflow now produces a single "Dry-Run Plan" report issue in the target repo for a human to review and tick off before any execution.

What the workflow now does

Scans each repo in source_repos for issues of type = Epic, open, with sub-issue progress < 100%.
For each qualifying epic, reads all sub-issues (open + closed) including full bodies.
Clusters PBIs across repos into themed smaller epics, product-tagged (teams / desktop / 360 / shared).
Scans the whole backlog for duplicate candidates: open issues that overlap with another open or closed issue anywhere across the three repos.
Suggests source epics that could be closed or archived.
Creates one 🧹 Dry-Run Plan — YakShaver Backlog Cleanup issue in target_repo summarising all of the above with a confirmation checklist for the human to review before execution.

safe-outputs

create-issue: max 1 (the report)
link-sub-issue: removed
add-comment: removed

Adds a GitHub Agentic Workflow to reorganise three large YakShaver epics: - ✨ YakShaver Agent 2.0 (SSW.YakShaver#2811) - ✨ YakShaver Desktop App (SSW.YakShaver.Desktop#677) - ♻️ Auth Migration (SSW.YakShaver#3494) The workflow clusters open PBIs into smaller, focused sub-epics, all created in SSWConsulting/SSW.YakShaver.Desktop for centralised tracking: - 🔌 MCP Integration / 🏗️ Core Infrastructure (Agent 2.0) - 🐛 Bug Fixes / ✨ Features & UX / 🏗️ Platform & Infrastructure (Desktop) - ♻️ Scope 1: Enterprise Auth / 🌐 Scope 2: Extended Providers (Auth) The workflow uses the GitHub MCP to read issues cross-repo and posts reorganisation summaries on each original epic with CLI commands for completing the sub-issue re-linking. Requires: GH_AW_CROSS_REPO_PAT secret with read/write access to both SSWConsulting/SSW.YakShaver and SSWConsulting/SSW.YakShaver.Desktop. Co-authored-by: Copilot <223556219+Copilot@users.noreply.github.com>

…ng, all PBIs, progress tracking Key changes from initial draft: - Read ALL sub-issues (open + closed), not just open ones - Cluster PBIs holistically across all three epics; Desktop App + Agent 2.0 PBIs sharing the same theme go into the same new smaller epic - Target 10-20 PBIs per cluster (5-8 total) — coarser, fewer epics - All-closed clusters are acceptable; group by theme not by state - New epic body has a full ✅/🔲 progress table per PBI with source repo - Comment on each original epic shows only relevant new epics + all PBI assignments Co-authored-by: Copilot <223556219+Copilot@users.noreply.github.com>

github-actions · 2026-03-09T09:40:32Z

PR Metrics

✔ Thanks for keeping your pull request small.
✔ Thanks for adding tests.

	Lines
Product Code	-
Test Code	-
Subtotal	-
Ignored Code	2,048
Total	2,048

Metrics computed by PR Metrics. Add it to your Azure DevOps and GitHub PRs!

Copilot

Pull request overview

Adds a GitHub Agentic Workflow to automatically cluster PBIs from three large YakShaver epics into 5–8 smaller, theme-focused epics (created in SSWConsulting/SSW.YakShaver.Desktop) and to post summary comments back on the original epics.

Changes:

Introduces an editable gh-aw workflow prompt file describing the epic clustering + issue/comment creation process.
Adds the compiled/locked GitHub Actions workflow generated from the prompt file.
Updates .gitattributes to treat *.lock.yml workflows as generated and resolve merges with ours.

Reviewed changes

Copilot reviewed 3 out of 3 changed files in this pull request and generated 4 comments.

File	Description
.github/workflows/epic-cleanup-yakshaver.md	Defines the agent instructions, clustering rules, and output templates for new epics + summary comments.
.github/workflows/epic-cleanup-yakshaver.lock.yml	Compiled gh-aw workflow that runs the agent, gates outputs via Safe Outputs, and posts results.
.gitattributes	Marks `*.lock.yml` workflows as generated and sets merge strategy.

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github-actions · 2026-03-09T09:48:13Z

🚀 Pre-release build is available for this PR:
https://github.com/SSWConsulting/SSW.YakShaver.Desktop/releases/tag/0.6.0-beta.760.1773049232

1. Tool schema alignment — use create_issue (not create-issue); remove unsupported fields issue_type and target-repo from agent instructions; agent only provides title, body, labels 2. 50-link comment limit — replace Markdown links with plain SSWConsulting/org.repo#number cross-references in add_comment template; cross-repo commenting on SSW.YakShaver issues documented as manual step 3. Remove progress table — dropped ✅/🔲 PBI table from new epic body; GitHub sub-issue progress bar covers this natively 4. GH_AW_CROSS_REPO_PAT validation — added pre-agent steps: block that checks for the secret early; if missing, posts a warning comment on Desktop epic #677 via GITHUB_TOKEN then exits 1 (fail fast) 5. ubuntu-slim runner — patch activation and safe_outputs jobs from ubuntu-slim to ubuntu-latest in lock file; add runs-on: ubuntu-latest to frontmatter for agent job Also: add title-prefix [YakShaver 2.0] and target-repo to safe-outputs frontmatter so create_issue calls always land in SSW.YakShaver.Desktop with the correct prefix automatically Co-authored-by: Copilot <223556219+Copilot@users.noreply.github.com>

github-actions · 2026-03-09T10:06:46Z

🚀 Pre-release build is available for this PR:
https://github.com/SSWConsulting/SSW.YakShaver.Desktop/releases/tag/0.6.0-beta.760.1773050380

- Add bash: true tool so agent can write per-epic comment files to /tmp/gh-aw/comments/ during its run - Step 4 now has agent write comment bodies for SSW.YakShaver epics #2811 and #3494 to files AND call add_comment for #677 - Add post-steps: job that reads the files and posts comments to SSWConsulting/SSW.YakShaver using GH_AW_CROSS_REPO_PAT - Add pre-step to mkdir -p /tmp/gh-aw/comments - post-steps skips gracefully if agent did not write a file - Remove 'manually post summary' note — now fully automated - Patch ubuntu-slim to ubuntu-latest in lock file Co-authored-by: Copilot <223556219+Copilot@users.noreply.github.com>

Pins GitHub Actions used by gh-aw compiled workflows to exact commit SHAs to prevent tag-mutable supply chain attacks. Co-authored-by: Copilot <223556219+Copilot@users.noreply.github.com>

github-actions · 2026-03-09T10:28:54Z

🚀 Pre-release build is available for this PR:
https://github.com/SSWConsulting/SSW.YakShaver.Desktop/releases/tag/0.6.0-beta.760.1773051769

- Split '✨ Features & UX' into '✨ Features' and '🎨 UX Improvements' - Merge '♻️ Auth Scope 1' and '🌐 Auth Scope 2' into single '♻️ Auth Migration' cluster Co-authored-by: Copilot <223556219+Copilot@users.noreply.github.com>

github-actions · 2026-03-13T02:46:26Z

🚀 Pre-release build is available for this PR:
https://github.com/SSWConsulting/SSW.YakShaver.Desktop/releases/tag/0.6.0-beta.760.1773369459

github-actions · 2026-03-15T20:28:12Z

Hi there!

This PR has been here a while.

Did you know you should avoid merge debt?

Please review and merge or close.

Thanks!

github-actions · 2026-03-20T10:07:09Z

🚀 Pre-release build is available for this PR:
https://github.com/SSWConsulting/SSW.YakShaver.Desktop/releases/tag/0.6.0-beta.760.1774000821

github-actions · 2026-03-29T20:30:10Z

Hi there!

This PR has been here a while.

Did you know you should avoid merge debt?

Please review and merge or close.

Thanks!

github-actions · 2026-04-23T06:35:58Z

🚀 Pre-release build is available for this PR:
https://github.com/SSWConsulting/SSW.YakShaver.Desktop/releases/tag/0.6.0-beta.760.1776925765

Add a read-only dry-run backlog audit for YakShaver (Run ID 2026-04-27-165630). The new markdown documents scan metadata and findings across SSW.YakShaver, SSW.YakShaver.Desktop and SSW.YakShaver360: 421 PBIs reviewed (120 open / 301 closed), 20 in-scope epics, 40 duplicate candidates flagged, and recommendations to consolidate PBIs into smaller epics (clusters 1–17) plus 6 source epics suggested for closure (+2 thin candidates). No GitHub issues were modified; this file is for human review.

github-actions · 2026-04-27T10:00:44Z

🚀 Pre-release build is available for this PR:
https://github.com/SSWConsulting/SSW.YakShaver.Desktop/releases/tag/0.6.0-beta.760.1777283638

tomek-i · 2026-04-29T03:31:03Z

Did the prompt take into account that Epics cannot have more than 100 issues attached to them?

The consolidation takes multiple "areas" into a single epic eg:
2. YakShaver Desktop App — Onboarding, OAuth, Distribution & Reliability
and others in that list.

Or is it Epic and then split into Sub Epics and then sub epics have then the acutal issues eg:

2. YakShaver Desktop App — Onboarding, OAuth, Distribution & Reliability
         |
         |------- Onboarding
         |              |---- Issue 1
         |              |---- Issue 2
         |              |---  etc.
         |
         |------- OAuth

etc.

That would make sense because then we don't hit the cap of 100 sub items

github-actions · 2026-05-03T20:40:25Z

Hi there!

This PR has been here a while.

Did you know you should avoid merge debt?

Please review and merge or close.

Thanks!

yaqi-lyu and others added 2 commits March 9, 2026 17:11

Copilot AI review requested due to automatic review settings March 9, 2026 09:40

github-actions Bot changed the title ~~feat: Epic Cleanup — cluster YakShaver PBIs into smaller focused epics~~ XS✔ ◾ feat: Epic Cleanup — cluster YakShaver PBIs into smaller focused epics Mar 9, 2026

Copilot started reviewing on behalf of yaqi-lyu March 9, 2026 09:40 View session

Copilot AI reviewed Mar 9, 2026

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yaqi-lyu and others added 2 commits March 9, 2026 18:20

chore: add gh-aw actions-lock.json for supply chain security

01b8bf8

Pins GitHub Actions used by gh-aw compiled workflows to exact commit SHAs to prevent tag-mutable supply chain attacks. Co-authored-by: Copilot <223556219+Copilot@users.noreply.github.com>

github-actions Bot added the Stale label Mar 15, 2026

add staged mode

34cbac7

github-actions Bot removed the Stale label Mar 22, 2026

github-actions Bot added the Stale label Mar 29, 2026

yaqi-lyu added 3 commits April 23, 2026 14:17

update workflow to dry run

4bbcf06

rename file name

fc4de7f

update name

cc0e863

yaqi-lyu changed the title ~~XS✔ ◾ feat: Epic Cleanup — cluster YakShaver PBIs into smaller focused epics~~ XS✔ ◾ Dry run for Backlog Cleanup — cluster YakShaver PBIs into smaller focused epics and detect duplicates Apr 23, 2026

github-actions Bot removed the Stale label Apr 26, 2026

github-actions Bot added the Stale label May 3, 2026

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What the workflow now does

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