Add proposed event funding application forms (not linked)

source/events/apply/_index.md

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+---
+title: "Apply for Event Funding (PROPOSED)"
+url: /apply/index.html
+---
+
+{{< alert color="warning" >}}
+**This program is not yet active.** No applications are being accepted.
+The mailing list does not exist yet. This page describes the proposed
+process for discussion purposes. See
+[dev@community.apache.org](https://lists.apache.org/list.html?dev@community.apache.org)
+for the ongoing discussion.
+{{< /alert >}}
+
+# Apply for Event Funding
+
+ComDev proposes to fund small community events and speaker travel for
+ASF contributors who lack corporate backing.
+
+## Programs
+
+| Program | What it covers | Max |
+|---------|---------------|-----|
+| [Speaker Travel Grants](speaker-travel/) | Economy travel + hotel for conference speakers | $3,000 |
+| [Evening Meetups](meetup/) | Food + supplies for a community gathering | $400 |
+| [Contributor Sprints](sprint/) | Full-day venue + catering for focused coding | $1,800 |
+| [Single-Day Summits](summit/) | Full-day event with catering and AV | $6,000 |
+| [Event Materials](materials/) | Stickers, badges, signage, supplies | $200 |
+
+## Who can apply
+
+- Individual contributors whose employers don't cover travel or events
+- ALC chapters hosting regular community events
+- Communities growing in regions without big-tech presence
+
+**Not eligible:** Projects with multiple vendor sponsors already funding
+their events; speakers whose employers cover travel; events with
+existing corporate sponsorship covering costs.
+
+**Principle: ASF resources go where the market won't.**
+
+## How to apply (once active)
+
+1. Choose the program that fits your request
+2. Copy the application form from the relevant page below
+3. Fill it out in your email client
+4. Send to the events grants mailing list (address TBD)
+5. A committee member acknowledges within 5 business days
+6. Decision communicated per the timelines on each program page
+
+All applications go to a private, moderated mailing list. You don't
+need to be subscribed to send -- messages from non-subscribers are
+held briefly for moderator approval and then processed normally.

source/events/apply/materials.md

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+---
+title: "Event Materials Reimbursement (PROPOSED)"
+---
+
+{{< alert color="warning" >}}
+**Not yet active.** No applications are being accepted at this time.
+{{< /alert >}}
+
+# Event Materials Reimbursement
+
+Up to $200 per event for locally-purchased materials.
+**Pre-approval required** before purchase.
+
+## What's covered
+
+- Stickers (ASF logo, project logos)
+- Name badges and lanyards
+- Signage (directional signs, welcome banners)
+- Power strips and extension cords
+- Markers, sticky notes, whiteboard supplies
+- Printed handouts
+
+## Not covered
+
+- T-shirts, food/drinks, AV purchases, company-promotional items
+
+## Process
+
+1. Send pre-approval request (form below) **before** purchasing
+2. Committee approves on-list (48hrs)
+3. Purchase materials
+4. Reply to approval thread with receipt photos
+5. Reimbursement within 30 days
+
+## Pre-Approval Form
+
+**Subject:** `[MATERIALS] Pre-approval -- Event Name, Date`
+
+{{< copyblock id="materials-form" >}}
+MATERIALS PRE-APPROVAL REQUEST
+===============================
+
+1. EVENT
+   Event name:
+   Event date:
+   Event type: [Meetup / Sprint / Summit]
+   Associated funding request (if any): [link to approval thread]
+
+2. MATERIALS NEEDED
+   Item                          | Estimated Cost
+   ------------------------------|---------------
+   [e.g., 100 stickers]          | $[X]
+   [e.g., 20 name badges]        | $[X]
+   [e.g., directional signage]   | $[X]
+   [e.g., 2 power strips]        | $[X]
+                                  |
+   TOTAL REQUESTED:              | $[X] (max $200)
+
+3. PURCHASE PLAN
+   Where will you buy these? (local print shop, office supply
+   store, online vendor, etc.):
+
+4. ORGANIZER
+   Name:
+   Apache ID (if any):
+   Email:
+{{< /copyblock >}}
+
+## After purchase
+
+Reply to your pre-approval thread with subject:
+
+`[MATERIALS] Receipts -- Event Name, Date -- $Amount`
+
+Attach receipt photos or PDFs.

source/events/apply/meetup.md

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+---
+title: "Meetup Funding (PROPOSED)"
+---
+
+{{< alert color="warning" >}}
+**Not yet active.** No applications are being accepted at this time.
+{{< /alert >}}
+
+# Evening Meetup Funding
+
+Up to $400 to cover food and supplies for a community gathering.
+Venues are expected to be donated. Priority to ALC chapters.
+
+## Eligibility
+
+- ALC chapter organizers
+- Apache project committers/contributors organizing a local meetup
+- Anyone with a donated venue and a plan to gather Apache enthusiasts
+
+## What's covered
+
+- Pizza / catering for ~20 people
+- Soft drinks and water
+- Paper plates, napkins, cups, basic supplies
+
+## Application Form
+
+**Subject:** `[MEETUP] Project/ALC -- City, Date`
+
+{{< copyblock id="meetup-form" >}}
+MEETUP FUNDING REQUEST
+======================
+
+1. ORGANIZER
+   Name:
+   Apache ID (if any):
+   ALC Chapter (if applicable):
+   Email:
+
+2. EVENT DETAILS
+   Date:
+   Time:
+   Venue (name + address):
+   Venue cost: $0 (donated) / $[amount if not free]
+   Expected attendance:
+   Event page URL (if exists):
+
+3. PROJECT/TOPIC
+   Which Apache project(s) or topic area?
+   Brief description of planned activity (talks, demos, social):
+
+4. BUDGET
+   Food (pizza/catering, describe): $
+   Drinks: $
+   Supplies (plates, napkins, etc.): $
+   Other (specify): $
+   TOTAL REQUESTED (max $400): $
+
+5. SPONSORSHIP
+   Are you seeking local sponsors? [Yes/No]:
+   If yes, what is the sponsor covering?
+{{< /copyblock >}}
+
+## After the event
+
+Post a brief report to dev@community.apache.org and submit receipts
+for reimbursement.

source/events/apply/speaker-travel.md

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+---
+title: "Speaker Travel Grants (PROPOSED)"
+---
+
+{{< alert color="warning" >}}
+**Not yet active.** No applications are being accepted at this time.
+{{< /alert >}}
+
+# Speaker Travel Grants
+
+Up to $3,000 for ASF contributors with accepted talks at non-Apache
+conferences who lack employer funding for travel.
+
+## Eligibility
+
+- Talk **accepted** (not just submitted) at a non-Apache conference
+- Talk covers an Apache project or The Apache Way
+- Your employer does not provide sufficient travel funding
+- Same-continent travel preferred; inter-continental requires
+  committee override
+
+## What's covered
+
+- Economy class airfare
+- Hotel (mid-range, within 3 miles of venue, up to 3 nights)
+- Conference registration (if not waived for speakers)
+- Ground transport to/from airport
+
+## Important
+
+- Maximum: $3,000
+- We verify cost estimates against current economy fares and
+  reasonable hotels near the venue. Inflated requests are rejected.
+- Reimbursement-based: you pay upfront, submit receipts afterward
+- One grant per person per fiscal year
+- Must provide at least one deliverable within 30 days (blog post,
+  slides, video, trip report, or social media coverage)
+
+## Application Form
+
+Once active, copy the form below into an email to the events grants
+list (address TBD).
+
+**Subject:** `[TRAVEL GRANT] Your Name -- Conference Name, City, Date`
+
+{{< copyblock id="travel-form" >}}
+SPEAKER TRAVEL GRANT APPLICATION
+=================================
+
+1. ABOUT YOU
+   Name:
+   Apache ID (if any):
+   Email:
+   Employer (or "independent/unemployed/student"):
+   Does your employer provide conference travel funding? [Yes/No/Partial]:
+   If partial, what does your employer cover?
+
+2. CONFERENCE DETAILS
+   Conference name:
+   Conference URL:
+   Conference dates:
+   Conference location (city, country):
+   Expected attendance (approximate):
+   Is this an established conference (>2 years running)? [Yes/No]:
+
+3. YOUR TALK
+   Talk title:
+   Talk abstract (2-3 sentences):
+   Has the talk been accepted? [Yes/Submitted/Invited]:
+   If accepted, link to acceptance or program page:
+   Which Apache project(s) does the talk cover?
+
+4. TRAVEL DETAILS
+   Traveling from (city, country):
+   Estimated airfare (economy class):
+   Estimated hotel (# nights x nightly rate):
+   Conference registration fee (if any):
+   Other costs (ground transport, visa, etc.):
+   TOTAL ESTIMATED COST:
+
+5. AMOUNT REQUESTED
+   Amount requested from ComDev (up to $3,000):
+   Are you receiving partial funding from another source? [Yes/No]:
+   If yes, how much and from whom?
+
+6. EXPECTED DELIVERABLES
+   (Check all you commit to providing after the event)
+   [ ] Blog post on blogs.apache.org or personal blog
+   [ ] Slides published publicly (SpeakerDeck, GitHub, etc.)
+   [ ] Video recording shared (if conference records)
+   [ ] Trip report email to dev@community.apache.org
+   [ ] Social media post(s) about the talk/event
+
+7. ANYTHING ELSE
+   (Optional: context on why this grant matters to you or your
+   community, prior speaking experience, etc.)
+{{< /copyblock >}}
+
+## What happens next
+
+1. Committee acknowledges receipt (5 business days)
+2. Independent cost estimate produced
+3. Two committee members score your application
+4. Decision communicated (15 business days)
+5. If approved: attend, deliver, submit receipts
+6. Reimbursement within 30 days of complete receipts

source/events/apply/sprint.md

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+---
+title: "Contributor Sprint Funding (PROPOSED)"
+---
+
+{{< alert color="warning" >}}
+**Not yet active.** No applications are being accepted at this time.
+{{< /alert >}}
+
+# Contributor Sprint Funding
+
+Up to $1,800 for a full-day focused coding event (~15 people).
+
+## Eligibility
+
+- Apache project committers organizing a sprint
+- Must have experienced reviewers confirmed to attend
+
+## What's covered
+
+- Venue rental (if not donated)
+- Lunch, snacks, coffee
+- Power strips, signage, supplies
+
+## Application Form
+
+**Subject:** `[SPRINT] Project -- City, Date`
+
+{{< copyblock id="sprint-form" >}}
+SPRINT FUNDING REQUEST
+======================
+
+1. ORGANIZER
+   Name:
+   Apache ID:
+   Role on project (committer/PMC/etc.):
+   Email:
+
+2. EVENT DETAILS
+   Date:
+   Start/end time:
+   Venue (name + address):
+   Venue cost: $0 (donated) / $[amount]
+   Expected attendance:
+   Event page URL (if exists):
+
+3. PROJECT
+   Apache project:
+   What will participants work on? (curated issues, docs, release
+   prep, etc.):
+   Link to curated issue list (if available):
+   How many experienced reviewers will be present to review PRs?
+
+4. BUDGET
+   Venue (if not donated): $
+   Catering (lunch + snacks + coffee): $
+   Supplies (power strips, signage, badges): $
+   Other (specify): $
+   TOTAL REQUESTED (max $1,800): $
+
+5. OUTREACH PLAN
+   How will you promote this to potential participants?
+   Will newcomers be explicitly welcomed and paired with mentors?
+{{< /copyblock >}}
+
+## After the event
+
+Post a report to dev@community.apache.org (attendance, PRs, outcomes)
+and submit receipts for reimbursement.