Merge pull request Expensify#63895 from Expensify/twisterdotcom-patch-3

Add Neils brain to this doc

Author: grgia

docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md

@@ -1,19 +1,19 @@
 ---
 title: Distance Expenses
-description: Learn how to create a distance expense in Expensify and expense mileage reimbursement.
-keywords: [New Expensify, distance expense, mileage reimbursement, create expense, map route, add stops, calculate distance, workspace submission, expense money]
+description: Learn how to create a distance expense and how the reimbursement rate is determined in New Expensify.
+keywords: [New Expensify, distance expense, mileage reimbursement, create expense, distance rate, workspace policy, personal policy, map route, reimbursement rate]
 ---
 <div id="new-expensify" markdown="1">
 
-Expensify makes it easy to expense mileage using a built-in map. You can create and send a distance expense directly from the web, desktop, or mobile app.
+Expensify makes it easy to submit mileage expenses using a built-in map, whether you're on the web, desktop, or mobile app. This guide explains how to create a distance expense and how the reimbursement rate is determined.
 
 ---
 
 # Create and Send a Distance Expense
 
 To submit a mileage-based expense:
 
-1. **From the left-hand menu**, click the green **+** button and select **Create expense**.
+1. From the left-hand menu, click the green **+** button and select **Create expense**.
 2. Select **Distance** from the top row.
 3. Enter your **Start** and **Finish** locations.
    - To include additional stops, click **Add stop**.
@@ -30,14 +30,41 @@ A Workspace Admin will be notified of the expense and, depending on your workspa
 
 ---
 
+# How Reimbursement Rates Are Determined
+
+## Submitting to a workspace
+
+If you're submitting the expense to a workspace:
+
+- You'll choose from the distance rates that are enabled on that workspace.
+- The **Workspace Admin** manages available rates.
+- The **unit** (miles or kilometers) depends on the workspace’s distance unit setting.
+
+[Learn how to manage distance rates as a Workspace Admin](https://help.expensify.com/articles/new-expensify/reports-and-expenses/Managing-Distance-Rates)
+
+## Not submitting to a workspace
+
+If you're not submitting to a workspace (e.g., personal tracking):
+
+- Expensify will apply a **default rate** based on your **reporting currency**.
+   - Example: For USD, the rate is based on the current IRS reimbursement rate and uses **miles**.
+   - Other currencies use sensible defaults determined by Expensify’s internal research.
+- You can’t customize this rate unless you upgrade to a workspace.
+- Default distance rates are updated annually.
+
+---
+
 # FAQ
 
 ## Is there an easy way to reuse recent locations?
+
 Yes! When selecting the **Start** and **Finish** addresses, recently used locations will appear for quick selection.
 
 ## How do I create a round-trip expense?
-To create a round-trip distance expense, enter the same location for both the starting point and destination, and add one or more waypoints in between. 
 
-For example, if you're starting and ending in San Francisco but making a stop in Los Angeles, you’d enter: **San Francisco → Los Angeles → San Francisco**.
+To create a round-trip distance expense, enter the same location for both the starting point and destination, and add one or more waypoints in between.
+
+For example, if you're starting and ending in San Francisco but making a stop in Los Angeles, enter:  
+**San Francisco → Los Angeles → San Francisco**
 
 </div>