Merge pull request Expensify#87835 from Expensify/claude-helpSiteDuplicateReport

[No QA] Add help site docs for Duplicate Report feature

Author: kadiealexander

docs/articles/new-expensify/reports-and-expenses/Duplicate-a-Report.md

@@ -0,0 +1,78 @@
+---
+title: Duplicate a Report
+description: Learn how to create a copy of an existing report and its expenses in Expensify using Duplicate report. 
+keywords: [New Expensify, duplicate report, copy report, create copy of report, duplicate expenses]
+internalScope: Audience is all members. Covers how to duplicate an entire report and its non-card expenses. Does not cover duplicating individual expenses or duplicate detection.
+---
+
+# Duplicate a Report
+
+You can create a copy of an existing report and all of its non-card expenses using **Duplicate report**. This creates a new report with copies of all non-card expenses from the original, including each expense's merchant, amount, category, tags, and tax. Expense dates are set to today and receipt images are not copied.
+
+This is useful when you need to recreate a similar set of expenses such as recurring monthly reports. 
+
+If you only need to duplicate specific expenses, [learn how to duplicate an expense](/articles/new-expensify/reports-and-expenses/How-to-Duplicate-an-Expense). 
+
+---
+
+## Who can duplicate a report
+
+Any member who created a report can duplicate it. **Duplicate report** is available for reports in any status, including Draft, Processing, Approved, Done, and Paid.
+
+---
+
+## How to duplicate a report
+
+1. In the navigation tabs (on the left on web, and on the bottom on mobile), go to **Reports > Reports**. 
+2. Locate the report you want to duplicate.
+3. Click the report to open it. 
+4. Select **More**.
+5. Choose **Duplicate report**.
+
+A new report is created and you are taken to it automatically.
+
+**Note:** You can only duplicate reports that you created. You can't duplicate other members' reports. 
+
+---
+
+## What happens after you duplicate a report
+
+A new report is created with the name **"Copy of [Original report name]"**.
+
+- If you still have access to the Workspace the original report is on, the new report is created on that workspace.
+- If you no longer have access to that Workspace, the new report is created on your primary Workspace.
+
+Each non-card expense on the original report is copied to the new report with the following details:
+
+- Merchant
+- Amount and currency
+- Category
+- Tags
+- Tax
+
+The following details are **not** copied:
+
+- Date is set to today instead of the original date
+- Receipt images are not included on the duplicate expenses
+- Card expenses (company cards and Expensify Cards) are not copied
+-  Per diem and distance expenses are not copied when the new report is created in a different Workspace than the original
+
+---
+
+# FAQ
+
+## Can I duplicate multiple reports at once?
+
+No. Reports must be duplicated one at a time.
+
+## Are card expenses included in the duplicate?
+
+No. Only non-card expenses are copied. Expenses from company cards or Expensify Cards are skipped.
+
+## Does the duplicate include receipt images?
+
+No. Receipt images are not copied to the duplicate expenses. You will need to attach new receipts if required.
+
+## Why is the Duplicate report option not showing in the More menu?
+
+**Duplicate report** only appears on reports that you created. If you are viewing someone else's report, you will not see this option.

docs/articles/new-expensify/reports-and-expenses/Expense-and-Report-Actions.md

@@ -48,6 +48,7 @@ Report actions guide the submitter, approver, and payer regarding the report's s
 | **Mark as exported** | On approved/paid reports when integrated to an accounting system| Admin, Exporter | Marks the report as manually exported for tracking purposes |
 | **Export to [accounting system]** | When an accounting system is connected | Admin, Exporter | Sends the report to an external system such as Xero or QuickBooks Online |
 | **Duplicate expense** | On non-card expenses in any state | Submitter | Creates a copy of the expense on your primary workspace with the same details. Date is set to today and receipts are not copied |
+| **Duplicate report** | On reports the submitter owns, in any state | Submitter | Creates a copy of the report and its non-card expenses. Date is set to today and receipts are not copied |
 | **Download** | Any report state | All roles | Downloads a copy of the report as a PDF |
 | **Print** | Any report state | All roles | Opens the report in a printable format and triggers the browser's print dialog |
 | **Submit** | For draft reports | Submitter, Admin (on behalf of submitter) | Kicks off report approval workflow |

docs/articles/new-expensify/reports-and-expenses/Understanding-Report-Statuses-and-Actions.md

@@ -33,6 +33,7 @@ The grey **More** button is always visible in the report header. Tap it to acces
 
 - Hold / Unhold
 - Unapprove
+- Duplicate report
 - Download as CSV
 - **Print**
 - Change Workspace