Merge pull request Expensify#71618 from Expensify/VictoriaExpensify-patch-5

Update Distance-Expenses.md

Author: kadiealexander

docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md

@@ -1,17 +1,17 @@
 ---
 title: Distance Expenses
 description: Learn how to create a distance expense and how the reimbursement rate is determined in New Expensify.
-keywords: [New Expensify, distance expense, mileage reimbursement, create expense, distance rate, workspace policy, personal policy, map route, reimbursement rate]
+keywords: [New Expensify, distance expense, mileage reimbursement, create expense, distance rate, workspace rate, personal policy, map route, reimbursement rate, manual mileage, manual distance, global create, track distance]
 date: 2025-06-18T00:00:00Z
 ---
 
 Expensify makes it easy to submit mileage expenses using a built-in map, whether you're on the web, desktop, or mobile app. This guide explains how to create a distance expense and how the reimbursement rate is determined.
 
 ---
 
-# Create and Send a Distance Expense
+# Create and Send a Distance Expense 
 
-To submit a mileage-based expense:
+To submit a distance-based expense using the Start and End locations of your trip:
 
 1. From the navigation tabs, click the green **+** button and select **Create expense**.
 2. Select **Distance** from the top row.
@@ -26,6 +26,17 @@ To submit a mileage-based expense:
    - (Optional) Add a **description**, **category**, or **tag**
 7. Click **Create expense** to submit the mileage expense for approval.
 
+To submit a distance-based expense by entering the distance manually:
+
+1. Click the green “+” sign and select **Track distance** from any page in the app or directly  
+from an expense chat
+2. Choose the **Manual** tab
+3. Enter the number of miles or kilometers you need to be reimbursed for
+4. Review the calculated reimbursement amount
+5. Tap **Next** to continue
+6. Confirm the expense details, recipient, category, and add a receipt if needed
+7. Submit the expense
+
 A Workspace Admin will be notified of the expense and, depending on your workspace settings, can reimburse you through Expensify or another method.
 
 ---
@@ -67,3 +78,28 @@ To create a round-trip distance expense, enter the same location for both the st
 For example, if you're starting and ending in San Francisco but making a stop in Los Angeles, enter:
 **San Francisco → Los Angeles → San Francisco**
 
+## How is the expense calculated?
+
+The amount is automatically calculated by multiplying the distance by the workspace’s rate. If no workspace is assigned to the expense, a default rate is applied based on your default currency. Distance expenses are rounded to two decimal places.
+
+## Can I edit an expense after I’ve created it?
+
+Yes! You can edit the expense before it is approved.
+
+## Can I split a distance expense?
+
+Only map-based distance expenses can be split, manual distance expenses are not available for splitting. If you need a manual distance expense split with another user, you can each create your own expense for half the distance each.
+
+## Can I update the distance unit or rate?
+
+The distance unit and rate can only be updated at the workspace level, not at the expense level. If you need these updated, you will need to speak with an admin.
+
+## Can I move my distance expense to a new workspace?
+
+Yes, you can do this before the expenses have been approved. However, be aware that doing so will automatically update the distance rate and unit based on the new workspace.
+
+## What if I enter 0 miles or kilometers?
+
+You cannot create a distance expense for 0 miles or kilometers. If you do, you’ll see this error:  
+**“Please enter a valid distance before continuing.”**
+