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| 1 | ++++ |
| 2 | +Title = "Legal" |
| 3 | +Type = "event" |
| 4 | +Description = "Legal information for devopsdays sibiu 2026" |
| 5 | ++++ |
| 6 | + |
| 7 | + |
| 8 | + |
| 9 | +# Terms and Conditions & Privacy Policy |
| 10 | + |
| 11 | +> **This page contains the Terms and Conditions as well as the Privacy Policy. |
| 12 | +> We kindly ask you to review them before proceeding with the ticket purchase.** |
| 13 | +
|
| 14 | +--- |
| 15 | + |
| 16 | +## Terms and Conditions for DevOpsDays Sibiu Ticket Purchase |
| 17 | + |
| 18 | +### 1. General information |
| 19 | +DevOpsDays Sibiu is a three day, community driven technology event taking place in May. |
| 20 | + |
| 21 | +- Day 1: 27 May |
| 22 | +- Day 2: 28 May |
| 23 | +- Day 3: 29 May |
| 24 | + |
| 25 | +The event brings together conference days, workshops, social experiences, and live streaming access. |
| 26 | +Ticket purchase confirms acceptance of these Terms and Conditions and the associated Privacy Policy. |
| 27 | + |
| 28 | +### 2. Agreement with the Privacy Policy |
| 29 | +By completing a ticket purchase, each participant confirms agreement with the DevOpsDays Sibiu Privacy Policy. Personal data supports event organisation, access management, communication, and community engagement, in line with applicable data protection principles. |
| 30 | + |
| 31 | +### 3. Ticket validity and access |
| 32 | +Each ticket provides access to the specific day or days selected during purchase. |
| 33 | + |
| 34 | +- Conference tickets for Day 1 provide access on 27 May |
| 35 | +- Conference tickets for Day 2 provide access on 28 May |
| 36 | +- Combined tickets provide access on both Day 1 and Day 2 |
| 37 | +- Workshop tickets provide access to Day 3 workshops on 29 May |
| 38 | +- After party tickets provide access to the official social event on Day 1, 27 May |
| 39 | +- Live streaming access provides online viewing of selected sessions |
| 40 | + |
| 41 | +Each ticket applies to one individual. |
| 42 | + |
| 43 | +### 4. Ticket pricing and sales periods |
| 44 | +Day 1 & 2 ticket sales follow a calendar based structure. |
| 45 | + |
| 46 | +- January early bird: 5 prize draw entries |
| 47 | +- February early bird: 4 prize draw entries |
| 48 | +- March early bird: 3 prize draw entries |
| 49 | +- April early bird: 2 prize draw entries |
| 50 | +- Tickets sold in May: 1 prize draw entry |
| 51 | + |
| 52 | +Ticket prices remain consistent across early bird phases, while the number of prize draw entries gradually decreases over time. |
| 53 | + |
| 54 | +### 5. Prize draw and raffle tickets |
| 55 | +Prize draws take place at the end of: |
| 56 | +- Day 1 – 27 May |
| 57 | +- Day 2 – 28 May |
| 58 | + |
| 59 | +Eligible ticket holders receive physical raffle style tickets during check in. |
| 60 | +Each raffle ticket represents one entry for that specific day. |
| 61 | + |
| 62 | +- Combined tickets receive raffle tickets for each applicable day |
| 63 | +- Workshop tickets, after party tickets, and live streaming access include zero prize draw entries |
| 64 | + |
| 65 | +Winners must be present at the event at the time of the draw. |
| 66 | +Prizes may include sponsor gifts, partner vouchers, or community rewards. Cash alternatives are not available. |
| 67 | + |
| 68 | +### 6. Student ticket refund programme |
| 69 | +Students benefit from a full same day refund for conference tickets when all conditions apply: |
| 70 | + |
| 71 | +- Arrival before 14:00 on the valid ticket day |
| 72 | +- Presentation of a valid student document and personal ID |
| 73 | +- Physical attendance at the event on that day |
| 74 | + |
| 75 | +The refund applies per day. |
| 76 | +After party tickets are excluded. |
| 77 | +All refunds are issued in cash after 14:00, not during the registration period. |
| 78 | + |
| 79 | +### 7. Cancellation and refund policy |
| 80 | +Refunds apply when cancellation requests reach organisers no later than fourteen calendar days before Day 1 (27 May). |
| 81 | + |
| 82 | +After this deadline, refunds are not available. |
| 83 | +Ticket name changes may still be requested as described in section 11. |
| 84 | + |
| 85 | +Student refunds remain independent and are handled on site. |
| 86 | + |
| 87 | +### 8. Workshops on Day 3 |
| 88 | +Workshop tickets grant access to hands on sessions on 29 May. |
| 89 | + |
| 90 | +- Student and non student tickets follow separate pricing |
| 91 | +- Participation requires prior ticket purchase |
| 92 | +- Attendance is first come, first served |
| 93 | +- No advance reservations or prebooking |
| 94 | + |
| 95 | +Workshop tickets are independent of conference day tickets. |
| 96 | + |
| 97 | +### 9. Live streaming access |
| 98 | +Live streaming access provides online viewing of selected sessions at zero cost. |
| 99 | + |
| 100 | +DevOpsDays Sibiu may limit or exclude sessions due to speaker requests or organisational, technical, or content related reasons. |
| 101 | +Streaming availability depends on technical conditions and speaker consent. |
| 102 | + |
| 103 | +### 10. After party ticket details |
| 104 | +The after party takes place on Day 1, 27 May. |
| 105 | + |
| 106 | +The ticket includes: |
| 107 | +- Entry to the official social gathering |
| 108 | +- Food |
| 109 | +- Three drinks per person |
| 110 | + |
| 111 | +All participants follow the DevOpsDays Code of Conduct. |
| 112 | +Organisers may act to ensure a safe and welcoming environment. |
| 113 | + |
| 114 | +### 11. Ticket name changes |
| 115 | +Ticket name changes are supported until seven calendar days before Day 1 (27 May). |
| 116 | +Later requests may receive limited support. |
| 117 | + |
| 118 | +### 12. Programme evolution |
| 119 | +Organisers may adapt the programme, speakers, schedule, or venue when required, while preserving the overall event experience. |
| 120 | + |
| 121 | +### 13. Community standards |
| 122 | +All participants contribute to a respectful, inclusive, and welcoming environment in line with the DevOpsDays Code of Conduct. |
| 123 | + |
| 124 | +### 14. Contact and support |
| 125 | +Questions related to tickets, refunds, access, or data handling may be addressed through official DevOpsDays Sibiu communication channels. |
| 126 | + |
| 127 | +--- |
| 128 | + |
| 129 | +## Privacy Policy for DevOpsDays Sibiu |
| 130 | + |
| 131 | +### 1. Purpose of this Privacy Policy |
| 132 | +This policy explains how DevOpsDays Sibiu collects, uses, stores, and protects personal data related to event participation. |
| 133 | + |
| 134 | +### 2. Data controller |
| 135 | +DevOpsDays Sibiu acts as the data controller for all personal data processed in relation to the event. |
| 136 | + |
| 137 | +### 3. Personal data collected |
| 138 | +Collected data may include: |
| 139 | + |
| 140 | +- Name and surname |
| 141 | +- Email address |
| 142 | +- Ticket type and attendance day |
| 143 | +- Student status verification |
| 144 | +- Workshop or prize draw participation |
| 145 | +- Technical data related to live streaming access |
| 146 | + |
| 147 | +### 4. Sources of personal data |
| 148 | +Data is collected directly from participants during ticket purchase, registration, check in, event participation, and voluntary communication. |
| 149 | + |
| 150 | +### 5. Purpose of data processing |
| 151 | +Personal data supports: |
| 152 | + |
| 153 | +- Event organisation and logistics |
| 154 | +- Ticket management and access control |
| 155 | +- Student refund verification |
| 156 | +- Prize draw administration |
| 157 | +- Event communication |
| 158 | +- Community safety and Code of Conduct enforcement |
| 159 | +- Statistical insights for future events |
| 160 | + |
| 161 | +### 6. Legal basis for processing |
| 162 | +Processing is based on one or more of the following: |
| 163 | + |
| 164 | +- Performance of a contract |
| 165 | +- Participant consent |
| 166 | +- Legitimate organisational interests |
| 167 | +- Legal obligations where applicable |
| 168 | + |
| 169 | +### 7. Data sharing |
| 170 | +Data may be shared with trusted partners (ticketing platforms, payment providers, venue systems) under strict confidentiality and purpose limitation. |
| 171 | + |
| 172 | +### 8. Prize draws and raffles |
| 173 | +Personal data is never sold. |
| 174 | +Raffle tickets carry no personal identifiers. Limited contact data may be required for prize fulfilment. |
| 175 | + |
| 176 | +### 9. Live streaming and recordings |
| 177 | +Some sessions may be recorded with speaker consent. |
| 178 | +Audience members appearing incidentally accept this as part of participation. |
| 179 | + |
| 180 | +### 10. Data retention |
| 181 | +Data is retained only as long as necessary for operational, legal, and reporting purposes. |
| 182 | + |
| 183 | +### 11. Data security |
| 184 | +Appropriate technical and organisational safeguards protect personal data. Access is limited to authorised parties. |
| 185 | + |
| 186 | +### 12. Participant rights |
| 187 | +Participants may request access, correction, deletion, or clarification regarding their personal data. |
| 188 | + |
| 189 | +### 13. Cookies and tracking |
| 190 | +Event websites may use essential cookies. Platform specific cookie policies apply where relevant. |
| 191 | + |
| 192 | +### 14. Changes to this Privacy Policy |
| 193 | +Updates may occur to reflect legal or operational changes. The latest version remains published on official channels. |
| 194 | + |
| 195 | +### 15. Contact |
| 196 | +For questions related to this Privacy Policy, contact: |
| 197 | +**sibiu@devopsdays.org** |
| 198 | + |
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