🤝 Update Online Committee documentation (#87)

* Enhance Online Committee documentation with detailed responsibilities and updated checklist

* Update Online Committee documentation

Author: iamDREAMO

docs/online_committee/about.md

@@ -6,3 +6,21 @@ nav_order: 1
 ---
 
 ## Overview of Online Committee Responsibilities
+
+The Online Committee is responsible for bridging the gap between in-person attendees and the global Django community tuning in remotely. DjangoCon US, mostly a hybrid conference, brings together hundreds of Djangonauts yearly to join from around the world through an online platform, watching live streams (talks/tutorials), engaging in chat, and participating in virtual activities.
+
+This committee ensures that the remote experience is as welcoming, organized, and engaging as the in-person one. The committee works closely with the A/V Chair, the Volunteer Committee, and the DEFNA board to select and configure the online conference platform, recruit and manage online moderators, and coordinate all digital-facing activities during the event.
+
+Past platforms used include [Venueless](https://venueless.org/en/) (2024/2025). The platform is recommended by the Online Chair in collaboration with the DEFNA board, and may change year to year depending on community needs.
+
+
+### Team Size
+2 to 4 members (Chair + Co-chair recommended, plus 1–2 additional team members)
+
+
+### Key Relationships
+* A/V Chair: coordinate platform testing and live stream integration
+* Volunteer Committee: recruit and onboard online moderators
+* DEFNA Board: approve platform selection and budget
+* Conference Chair: align on schedule, activities, and day-of logistics
+* Communications Team: promote online ticket availability and activities

docs/online_committee/checklist.md

@@ -7,15 +7,25 @@ nav_order: 2
 
 ## Online Committee Checklist
 
-- [ ] First item
-- [ ] Second item
+### General
+* Recruit an Online Committee Co-chair and 1–2 additional team members early during the planning cycle.
+* Attend weekly/bi-weekly organizer check-ins and report on online committee progress.
+* Document decisions and processes so future committees can build on them.
 
-## Pre-Conference
+### Pre-Conference
+* Select an online conference platform in collaboration with the DEFNA board (previous platforms include Venueless; selection may be influenced by sponsorship deals and community needs).
+* Prepare or update the [Online Volunteer/Moderator Guidebook](https://docs.google.com/document/d/1OjwaufQv2jvXTQf4apjFkjqu9Cznj8QtW1o4URZ-Kdc/edit?tab=t.0#heading=h.iokuakmruk4m), covering platform navigation, moderation duties, Code of Conduct enforcement, and escalation paths.
+* Recruit online moderators/volunteers (coordinate with the Volunteer Committee for sign-up forms and onboarding).
 
-- [ ] First item
-- [ ] Second item
+### At-Conference
+* Brief and coordinate online moderators each morning before sessions begin and during emergencies.
+* Monitor the online platform throughout the day; respond to attendee questions and technical issues.
+* Actively engage with the online audience in chat where possible by welcoming attendees, highlighting talks, and fostering discussion.
+* Communicate in real-time with the A/V Chair to resolve any streaming or platform issues.
+* Escalate Code of Conduct concerns to the CoC team promptly.
 
-## Other
-
-- [ ] First item
-- [ ] Second item
+### Other / Post-Conference
+* Collect feedback from online attendees and moderators on the platform and experience.
+* Write a post-conference retrospective (report) documenting what worked, what didn’t, and suggestions for the next year’s Online Committee.
+* Update the Online Volunteer Guidebook with lessons learned.
+* Coordinate with the A/V Chair on making recorded session videos available on YouTube after the conference.

docs/online_committee/history.md

@@ -6,3 +6,12 @@ nav_order: 3
 ---
 
 ## Previous Online Committee Chairs
+
+* Benedict Kofi Amofah - Chair (2026)
+  * Doreen Wanyama - Co-chair (2026)
+
+* Benedict Kofi Amofah - Chair (2025)
+  * Salim Abdella Nuru- Co-chair (2025)
+
+* Sarah Sanger - Chair (2024)
+  * Benedict Kofi Amofah - Co-chair (2024)