Skip to content

Record student attendance

Jump to bottom
David Ramos edited this page Nov 5, 2016 · 14 revisions

For now, facilitators should collect attendance on a paper or electronic of the class list. If any organizers are feeling ambitious, they might start entering attendance data into the site. It's not hard, but it's also less elegant than it should be.

  1. In the admin area, find the page for that class.

  2. Open the Registrations section. Each row in this section represents one student.

  3. Look at the Attended column. It should show "Unknown" for everyone. Change the "Unknown" to reflect the student's attendance.

Here's how to record different cases:

  • If a student attended, record them as "Yes".
  • If a student did not attend, record them as "No."
  • If you're not sure or you don't have information, leave the student as "Unknown."
  • You do not need to change the status of those who canceled or were waitlisted. You can leave them as "Unknown." ("No" and "Unknown" attendance will count the same in our reports.)
  • In the unusual case that an energetic student attended, despite being on the waitlist or having cancelled, you should mark them as "Unknown" and note their presence on the classes spreadsheet.
  • If a student attended but was not registered, do not record their attendance on the website. Do note their presence when you fill out the classes spreadsheet.

Don't worry about whether the students were late-promoted from the waitlist; we know when people came off the waitlist and when they cancelled. The only information we don't have is whether those students showed up for the class.

Students are represented here by username, not by full name – hardly ideal. Eventually, facilitators will be able to record attendance using a form on the class list/student email area, on the front end of the site.

In recording attendance on the spreadsheet: The number in the "Number of students in attendance" field should indicate the total number of people who attended NOT COUNTING the facilitator, documentarian, and/or unregistered dojo. If non-registered people show up, add a note to the field. It should say, "Includes 4 non-registered." Let's not call them randos anymore.

Clone this wiki locally