Record 2026-04-15 board meeting minutes

Author: LukasPeterson

docs/bod/2026/Spring/2026-04-15.md

@@ -1,52 +1,136 @@
-Board of Directors Meeting
+Board of Directors Meeting 15 April 2026
 
 Attendance:
-- [ ] storce
-- [ ] rsang
-- [ ] jaysa
-- [ ] sbwilliams
+- [x] storce
+- [x] rsang
+- [x] jaysa
+- [x] sbwilliams
 
-- [ ] msonmez
-- [ ] joiew
-- [ ] sawansri
-- [ ] erdaifu
+- [x] msonmez
+- [x] joiew
+- [x] sawansri
+- [x] erdaifuu
 
 - [ ] jingwenyang
-- [ ] finwan
+- [x] finwan
 - [ ] eariespraud
-- [ ] knivesng
-- [ ] lukepeters
-- [ ] rjz
-- [ ] danliu
-- [ ] chamburr
-- [ ] michaelzls
-- [ ] blakeh
-- [ ] ncostello
-- [ ] ericgu
+- [x] knivesng
+- [x] lukepeters
+- [x] danliu
+- [x] michaelzls
+- [x] blakeh
+- [x] ncostello
+- [x] ericgu
 
 Guests:
+- Dev
+- chamburr
+- ethanhu
 
-Quorum for this meeting is ${quorum}
+Quorum for this meeting is 16/18
 
-Meeting Started at ${start_time}
+Meeting Started at 18:47
 
 ## administrivia
 - sawansri: Dev from ATDP is here today!!!  
+- dev: Hi I'm Samuel but go by dev. (not short for developer). I teach ATDP and we have partnered with OCF for many years, using the lab for summer classes.
+    - there are three weeks left in the semester...
+    - currently working with sawansri to get things sorted!
+    - larger class this year. Looking to recruit part-time for teaching assistance.
+        - experience with backends, sql
+        - June through July 31st
+    - (several people seem interested :)
+    - More broadly would be happy to help OCF and OCFers interested in teaching CS!
+
+- storce: on the 25th we have SWE++. on the 26th we have parents day for SWE(--) as previously approved. We need someone on Sunday the 26th to staff the lab 9-3pm
+    - rsang, blakeh: forgot to discuss during opstaff meeting
+        - BOD VOTE: ~$1100-$1500 in misc fund use to subsidize, cover food and gas
+
+- msonmez: would like to request $1K of MISC funds. Half for food, the other half to help with the retreat airbnb.
+    - originally about $80 before subsidy. we have more people now to split the cost.
+    - storce, msonmez: This is a vote on a $800 allocation with $500 for food, $300 for subsidy.
+        - Unanimously passed.
+    - msonmez: please fill out the google form, etc.
 
 ## operations
+- blakeh: everyone's tax documents are printing incorrectly, with extraneous characters.
+    - buffer overflow in HP driver due to filename.
+    - only for hpps (HP-specific postscript codes) so I don't really care
+    - seemed like less of an issue so wasn't urgent
+- blakeh: the existence of the epson apparently causes problems
+    - we will just ignore it until we install the new printer
+    - everything else seems to be good!
+    - some people ran out of quota.
 
 ## internal
+- joiew: this saturday is also cal day. I'm thinking of going for a few hours of tabling in the morning
+    - rsang: are you going to teleport from retreat?
+    - everyone will be asleep
+    - storce: let us know if you do, we can probably get other people on board
+    - joiew: will give out some of our ten thousand stickers
 
 ## finance
+- finwan: minipc arrived
+    - colour printer did not arrive today. TBD.
+    - pr'ed more paper and staplers
+    - with all pending expenses, should have $50.00 left in ABSA!
+- we failed to appeal ABSA.
+    - rsang: we can apply for funding as needed from them
+    - sbwilliams: don't want to set a precedent though of our budget being low
+        - we should talk with senate
+    - rsang, lukepeters: have been thinking about speaking with senate (or absa) about this. planning to speak with lauren to find a time
+- jaysa, finwan: will have better estimates with our upcoming/current equipment purchases
+- argue we need funding for HPC, etc. jaysa, michaelzls, sbwilliams are working on this list tonight
+- summer upgrades would logistically have to use MISC funds. we can cite this as well.
+- sawansri: also tell them one of our GPUs died.
 
 ## decal
+- sawansri: we had our last decal lecture with 34 in attendance!
+    - rsang: are we able to get facilitators for next semester by next board meeting?
+    - sawansri: likely not, there's a lot of paperwork. but people should ideally get this done ASAP
+    - jaysa: thanks storce for taking over the nix lecture
+- erdaifuu: the laptops we got last time are currently out of stock until the fall.
+    - sawansri: looking for options through campus (surplus)
 
 ## design
+NA
 
 ## rebuild
+- jaysa: finishing up login issues on koi and carp (everyting on the issue board)
+    - still can't SSH in. 
+    - sbwilliams: access.conf on puppet machines restricted non-staff from everything but tsunami
+    - jaysa: using ssh access groups for this
+    - autodeploy has also been broken, perhaps due to this
+        - blakeh: it stalls forever
+    - jaysa: ocf nix-deploy is getting OOM killed
+    - jaysa: also DDoS has been stopped. except that they were stacked PRs, which is awful.
+- jaysa: michaelzls is working on ~~zls~~ nfs
+    - blakeh: can we make other services wait for yours to start?
+    - yes it's a PAModule
+- blakeh: I dislike the brightness being changed on the monitors. I have set the default to 85%. A service is called that resets it on every logout via i2c.
+    - gave i2c perms to ocf group. copied udev config from one of our random repos but it works.
+    - dual monitor not tested
+    - rsang: GPU for tabitha after anglerfish (new ocf-tv)
+    - blakeh: anglerfish is done! (the new meerkat minipc)
+        - dns, remmina config updated and will PR after verifying it works
+- michaelzls: I would like to assign people things on the project board.
+
+- discussion about moving death to earl warren campus datacenter
+    - michaelzls: high bandwidth users like webhosting should be moved
+    - sbwilliams: support moving some servers to warren, but the most critical things should be kept in ocf lab.
+
+- does oopho7bo need EAP-TLS?
+    - sbwilliams: it works fine now
+
+- colmena build-vm testing
+
+- michaelzls: these assignments aren't urgent. but would be nice in the next 6 months. pick what you want...
+
+Meeting Adjourned at 19:42
 
-Meeting Adjourned at ${end_time}
+Notetaker: lukepeters
 
-Notetaker: ${username}
+Post-board rebuild discussion:
 
+- blakeh: oliverni's sddm repo should be converted to nix module