Create project.yml

Author: jmalak

.github/workflows/project.yml

@@ -0,0 +1,74 @@
+name: Live Project Sync
+on:
+  issues:
+    types: [opened, edited, reopened, closed]
+  pull_request:
+    types: [opened, edited, reopened, closed]
+
+jobs:
+  online_sync:
+    runs-on: ubuntu-latest
+    steps:
+      - name: Propagate Item to Project Database
+        env:
+          GH_TOKEN: ${{ secrets.GLOBAL_PROJECT_TOKEN }}
+          PROJECT_URL: ${{ vars.GLOBAL_PROJECT_URL }}
+          ITEM_ID: ${{ github.event.issue.node_id || github.event.pull_request.node_id }}
+          STATE: ${{ github.event.issue.state || github.event.pull_request.state }}
+          REPO_NAME: ${{ github.event.repository.name }}
+          GH_API_VERSION: "2026-03-10" 
+          PROJECT_ID: "PVT_kwHOAB7H7M4BZk7B"
+          UPDATEAT_FIELD_ID: "PVTF_lAHOAB7H7M4BZk7BzhUmsLs"
+          REPOMARK_FIELD_ID: "PVTSSF_lAHOAB7H7M4BZk7BzhUjAmA"
+        run: |
+          # 1. Extract the project number from your global variable URL (needed only for item-add)
+          PROJECT_NUMBER="${PROJECT_URL##*/}"
+          echo "🔄 Linking item to Project board #$PROJECT_NUMBER..."
+
+          # 2. Add the item using the native GitHub CLI project system
+          ITEM_URL="${{ github.event.issue.html_url || github.event.pull_request.html_url }}"
+          PRJ_ITEM_ID=$(gh project item-add "$PROJECT_NUMBER" --owner "@me" --url "$ITEM_URL" --format json --jq '.id')
+          echo "✅ Item linked successfully. Project Item ID: $PRJ_ITEM_ID"
+
+          # 3. Handle the close event via refined ID extraction
+          if [ "$STATE" = "closed" ]; then
+            echo "🏁 Item is closed. Resolving structural field IDs..."
+            
+            # Fetch the field layout data structure using number for listing
+            FIELD_DATA=$(gh project field-list "$PROJECT_NUMBER" --owner "@me" --format json)
+            
+            # Parse the status field and target option values
+            STATUS_FIELD_ID=$(echo "$FIELD_DATA" | jq -r '.fields[] | select(.name == "Status") | .id')
+            DONE_OPTION_ID=$(echo "$FIELD_DATA" | jq -r --arg f_id "$STATUS_FIELD_ID" '.fields[] | select(.id == $f_id) | .options[] | select(.name == "Done") | .id')
+
+            echo "DEBUG - Status Field ID: $STATUS_FIELD_ID"
+            echo "DEBUG - Done Option ID: $DONE_OPTION_ID"
+
+            # Failsafe validation
+            if [ "$STATUS_FIELD_ID" = "null" ] || [ "$DONE_OPTION_ID" = "null" ]; then
+              echo "❌ Error: Could not resolve all required database metadata IDs."
+              exit 1
+            fi
+
+            echo "Moving item to Done column..."
+            gh project item-edit --id "$PRJ_ITEM_ID" --project-id "${{ env.PROJECT_ID }}" --field-id "$STATUS_FIELD_ID" --single-select-option-id "$DONE_OPTION_ID"
+          fi
+
+          # 4. Format the real update timestamp from the GitHub event context
+          RAW_TIME="${{ github.event.issue.updated_at || github.event.pull_request.updated_at }}"
+          ISO_STRING=$(date -d "$RAW_TIME" +"%Y-%m-%d %H:%M")
+          echo "⏰ Formatted issue timestamp: $ISO_STRING"
+
+          # 5. Write the timestamp string to your custom field using the --text parameter
+          echo "Writing timestamp to project..."
+          gh project item-edit --id "$PRJ_ITEM_ID" --project-id "${{ env.PROJECT_ID }}" --field-id "${{ env.UPDATEAT_FIELD_ID }}" --text "$ISO_STRING"
+
+          # 6. Determine the predefined Option ID for RepoMark based on the repository name
+          echo "📦 Source repository name: $REPO_NAME"
+          
+          # Condition to assign a static option ID based on the repository name
+          REPOMARK_OPTION_ID="5f088986"
+
+          # 7. Write the selected option value to the RepoMark field
+          echo "Updating RepoMark field..."
+          gh project item-edit --id "$PRJ_ITEM_ID" --project-id "${{ env.PROJECT_ID }}" --field-id "${{ env.REPOMARK_FIELD_ID }}" --single-select-option-id "$REPOMARK_OPTION_ID"