Update Course Enrollment & Beta Enrollment pages

Addresses #957

Author: sarina

source/_images/educator_how_tos/batch_beta_enrollment_instructor_dash.png

@@ -43,7 +43,7 @@ When you add beta testers, note the following.
 
 * If the beta test starts before the course **Enrollment Start Date**, testers
   cannot enroll themselves in your course. However, you can enroll the beta
-  testers prior to the **Enrollment Start Date**.
+  testers prior to the **Enrollment Start Date**. See :ref:`Enroll Learners in a Course`.
 
 * If you add the beta testers after the defined start of the beta test, and
   they are enrolled in the course, they see your course on their **Current
@@ -58,13 +58,17 @@ When you add beta testers, note the following.
 Add or Remove Individual Beta Testers
 ===============================================
 
+.. note::  If the beta test starts before the **Enrollment Start Date** of your
+   course, you must also :ref:`manually enroll the beta tester<Enroll Learners in a Course>`.
 
-#. View the live version of the course.
+#. :ref:`View the live version of your course<View Published Content>`.
 
 #. Select **Instructor**, and then select **Membership**.
 
 #. In the **Course Team Management** section, select **Beta Testers**.
 
+   .. image:: /_images/educator_how_tos/individual_beta_enrollment.png
+
 #. Under the list of users who currently have that role, enter the email address
    or username of the person you want to add.
 
@@ -73,14 +77,13 @@ Add or Remove Individual Beta Testers
    The person who you added appears in the list of beta testers.
 
 
-.. note::  If the beta test starts before the **Enrollment Start Date** of your
-   course, you can also enroll the beta tester. See :ref:`Enrollment`.
-
-
 To remove the Beta Tester role from users individually, find the user in the
 list of beta testers, and then select **Revoke access** to the right of that
 user's email address.
 
+.. image:: /_images/educator_how_tos/individual_beta_unenrollment.png
+
+
 .. _Add_Testers_Bulk:
 
 =======================================
@@ -95,14 +98,16 @@ beta testers that they have been added.
 
 To add multiple beta testers:
 
-#. View the live version of your course.
+#. :ref:`View the live version of your course<View Published Content>`.
 
 #. Select **Instructor**, and then select **Membership**.
 
 #. In the **Batch Beta Tester Addition** section of the page, enter one or more
    addresses or usernames separated by commas or line feeds (the Enter key).
    You can also copy data from a CSV file of email addresses and paste it here.
 
+   .. image:: /_images/educator_how_tos/batch_beta_enrollment_instructor_dash.png
+
 #. To enroll the beta testers in your course, leave **Auto Enroll** selected.
    If the beta test starts before the course **Enrollment Start Date**, testers
    cannot enroll themselves in your course.
@@ -147,5 +152,5 @@ problems, questions, and issues can occur while a course is running.
 +--------------+-------------------------------+----------------+--------------------------------+
 | Review Date  | Working Group Reviewer        |   Release      |Test situation                  |
 +--------------+-------------------------------+----------------+--------------------------------+
-|              |                               |                |                                |
+| 2025-04-13   | sarina                        | Sumac          |  Pass                          |
 +--------------+-------------------------------+----------------+--------------------------------+

source/_images/educator_how_tos/batch_enrollment_instructor_dash.png

@@ -8,38 +8,30 @@ Manage Course Enrollments
 
 You can enroll and unenroll learners from the instructor dashboard. See :ref:`Enrollment_Requirements` for more information.
 
+.. _Enroll Learners in a Course:
+
 ***************************
 Enroll Learners in a Course
 ***************************
 
-To enroll learners or course team members, follow these steps.
+To enroll learners or course team members, follow these steps. Note that this will
+enroll learners/team members even if the **Enrollment Start Date** has not yet passed.
 
-#. View the live version of your course.
+#. :ref:`View the live version of your course<View Published Content>`
 
 #. Select **Instructor**, and then select **Membership**.
 
 #. In the **Batch Enrollment** section of the page, enter the username or email
    address of the learner, or enter multiple names or addresses separated by
    commas or new lines.
 
+    .. image:: /_images/educator_how_tos/batch_enrollment_instructor_dash.png
+     :width: 500
+
    You can copy and paste data from a CSV file of email addresses. However,
    note that this feature is better suited to courses with smaller enrollments,
    rather than courses with massive enrollments.
 
-#. For **Role of the users being enrolled**, select the role of the learner.
-
-   * If the learner is a member of the course staff, select **Partner**.
-   * If the learner is not a member of the course staff, select **Learner**.
-
-   .. note::
-    All of the users that you enroll at one time must have the same role. If
-    you have some users who are partners and others who are learners, you must
-    complete two batch enrollments.
-
-#. In the **Enter the reason why the students are to be manually enrolled or
-   unenrolled** field, enter a specific, detailed reason why you want to
-   enroll these learners.
-
 #. To streamline the course enrollment process, leave **Auto Enroll** selected.
 
 #. To send learners an email message, leave **Notify students by email**
@@ -55,6 +47,15 @@ For more information, see :ref:`Learner Data`.
  in the audit enrollment track. For more information about course enrollment
  tracks, see :term:`Enrollment Track`.
 
+Enroll Beta Testers in a Course
+*******************************
+
+To enroll :ref:`beta testers <About Course Beta Testing>` in the course, follow
+the above instructions, but utilize the **Batch Beta Tester Addition** box below
+the **Batch Enrollment** box on the Membership page of the instructor dashboard.
+
+.. image:: /_images/educator_how_tos/batch_beta_enrollment_instructor_dash.png
+
 .. _unenroll_student:
 
 *******************************
@@ -108,5 +109,7 @@ To unenroll learners, you supply the email addresses of enrolled learners.
 +--------------+-------------------------------+----------------+-----------------------------------------------------------------+
 | Review Date  | Working Group Reviewer        |   Release      |Test situation                                                   |
 +--------------+-------------------------------+----------------+-----------------------------------------------------------------+
-| 03/07/2025   | Docs WG                       | Sumac          | `Fail <https://github.com/openedx/docs.openedx.org/issues/957>`_|
+| 2025-04-13   | sarina                        | Sumac          | Pass                                                            |
++--------------+-------------------------------+----------------+-----------------------------------------------------------------+
+| 2025-03-07   | Docs WG                       | Sumac          | `Fail <https://github.com/openedx/docs.openedx.org/issues/957>`_|
 +--------------+-------------------------------+----------------+-----------------------------------------------------------------+