From 82ee3e2013924c5168c8449dc9eec68e585db458 Mon Sep 17 00:00:00 2001
From: Kerrie Jarman <56055554+KerrieJarman@users.noreply.github.com>
Date: Sun, 1 Dec 2024 17:40:02 +0100
Subject: [PATCH 1/2] Create Contractor Compliance Policy

Approval required from the WCA Board
---
 .../internal/Contractor Compliance.md         | 30 +++++++++++++++++++
 1 file changed, 30 insertions(+)
 create mode 100644 documents/policies/internal/Contractor Compliance.md

diff --git a/documents/policies/internal/Contractor Compliance.md b/documents/policies/internal/Contractor Compliance.md
new file mode 100644
index 00000000..61f1e124
--- /dev/null
+++ b/documents/policies/internal/Contractor Compliance.md	
@@ -0,0 +1,30 @@
+# WCA Contractor Compliance Policy
+
+### Version 1.0 {.version}
+
+## Purpose
+The purpose of this policy is to define how the WCA handles contractors who provide services for the organization in return for monetary benefit. 
+
+## Policy
+1. The Board in its absolute discretion has the ability to determine the need for the WCA to seek assistance from a contractor in delivering key services for the functioning of the organization
+   1.Team or Committee leaders may approach the Board with a proposal to have part of the duties of their team or committee be handled by a contractor
+2. Where the need for a contractor is established the Board shall establish a subcommittee of WCA staff responsible for the management and oversight of the work to be carried out.
+   1. The subcommittee may include but is not limited to:
+      1. At least one Board member;
+      2. The leader of the relevant Team or Committee (if any);
+         1. If the leader is unable to participate on the subcommittee due to a conflict of interest they may be replaced by a Senior Member of the Team or Committee
+      3. Any other representatives as deemed suitable by the WCA Board.
+    2. The subcommittee has the following responsibilities:
+       1. Developing a position description for the work to be carried out;
+       2. Advertising the open positions as required;
+       3. Interviewing applicants;
+       4. Negotiating with selected applicants on the contents of the contract;
+          1. Contents of the contract includes but is not limited to hours of work, terms of compensation and deliverables
+       5. Receiving periodic updates on the progress of the work carried out by the contractor;
+       6. Providing updates to the Board on the work carried out by the contractor
+       7. Reviewing the performance of the contractor at the end of the contract period;
+       8. Negotiating any contract extensions as applicable.
+3. The agreed terms in relation to work carried out by individual contractors shall be stipulated in an agreement between the WCA and the individual.
+4. The agreed terms in relation to termination of the work carried out by individual contractors shall be stipulated in an agreement between the WCA and the individual.
+5. Any grievance between the subcommittee and the contractor shall be handled by the WCA Integrity Committee.
+       

From fd1a5800903b26c7567ad6b8ef87aa46cc6d5867 Mon Sep 17 00:00:00 2001
From: Kerrie Jarman <56055554+KerrieJarman@users.noreply.github.com>
Date: Sun, 1 Dec 2024 19:04:11 +0100
Subject: [PATCH 2/2] Update Contractor Compliance Policy

minor formatting updates
---
 documents/policies/internal/Contractor Compliance.md | 2 +-
 1 file changed, 1 insertion(+), 1 deletion(-)

diff --git a/documents/policies/internal/Contractor Compliance.md b/documents/policies/internal/Contractor Compliance.md
index 61f1e124..4195a3de 100644
--- a/documents/policies/internal/Contractor Compliance.md	
+++ b/documents/policies/internal/Contractor Compliance.md	
@@ -7,7 +7,7 @@ The purpose of this policy is to define how the WCA handles contractors who prov
 
 ## Policy
 1. The Board in its absolute discretion has the ability to determine the need for the WCA to seek assistance from a contractor in delivering key services for the functioning of the organization
-   1.Team or Committee leaders may approach the Board with a proposal to have part of the duties of their team or committee be handled by a contractor
+   1. Team or Committee leaders may approach the Board with a proposal to have part of the duties of their team or committee be handled by a contractor
 2. Where the need for a contractor is established the Board shall establish a subcommittee of WCA staff responsible for the management and oversight of the work to be carried out.
    1. The subcommittee may include but is not limited to:
       1. At least one Board member;