From ca0ba35cd07cee5cbbf0b6bf0e99cb44d4904d05 Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Sat, 26 Oct 2024 15:46:43 -0300 Subject: [PATCH 01/12] WDPSP update --- .../policies/internal/Delegate Probationary Status.md | 9 ++++++++- 1 file changed, 8 insertions(+), 1 deletion(-) diff --git a/documents/policies/internal/Delegate Probationary Status.md b/documents/policies/internal/Delegate Probationary Status.md index 397a27900..d25cfe24e 100644 --- a/documents/policies/internal/Delegate Probationary Status.md +++ b/documents/policies/internal/Delegate Probationary Status.md @@ -31,12 +31,19 @@ At the discretion of the Senior Delegate, Delegates may be placed on probation d At the discretion of the Senior Delegate, Delegates on this type of probation shall be subject to restrictions, including, but not limited to, any or all of the following: -1. The Delegate may not be permitted to delegate competitions without another Delegate present at the competition. +1. The Delegate may not be permitted to delegate competitions without another Delegate (who is not on probation) present at the competition. 2. The Delegate may be restricted to competitions that have a lower competitor limit, set by the Senior Delegate. 3. The Delegate may be required to have the schedule approved by the WQAC and/or Senior Delegate before submitting competitions for announcement. 4. The Delegate may not have any competitions announced until communication is re-established and outstanding issues are resolved. The Delegate will remain on probation until they demonstrate that they are capable of fulfilling their duties, at the discretion of the Senior Delegate. +### Probation Due to Annual Testing issues +Delegates will be placed on probation due to issues with annual testing, as described in the [WCA Delegate Global Management System]() (WDGMS). + +Delegates on this type of probation must not be permitted to delegate competitions without another Delegate (who is not on probation) present at the competition. + +The Delegate will remain on probation until they meet the criteria described in point 25.1 of the WDGMS. The Delegate will lose their appointment if they are still on probation by the end of the calendar year. + ### Demotion Delegates on probation who fail to improve in a certain time period, set as a fixed period of time or number of competitions by the Senior Delegate when the probation period begins, may be demoted, at the discretion of the Senior Delegate and with approval by the WCA Board. From 9e53eb3dab5f27de21f19706316452c7409386bb Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Sat, 26 Oct 2024 16:16:00 -0300 Subject: [PATCH 02/12] Trainee Delegates Motion --- documents/motions/08.2024.2 - Trainee Delegates.md | 8 +++----- .../policies/internal/Delegate Probationary Status.md | 2 +- 2 files changed, 4 insertions(+), 6 deletions(-) diff --git a/documents/motions/08.2024.2 - Trainee Delegates.md b/documents/motions/08.2024.2 - Trainee Delegates.md index 31771f637..e5488629d 100644 --- a/documents/motions/08.2024.2 - Trainee Delegates.md +++ b/documents/motions/08.2024.2 - Trainee Delegates.md @@ -4,14 +4,14 @@ **Subject:** WCA Trainee Delegates **Intent:** Procedure of acknowledgement of WCA Trainee Delegates and description of their rights and duties **Submitted by:** WCA Board -**Date:** August 1, 2024 +**Date:** ??? # Motion Trainee Delegates are Community Members who have been appointed by the WCA to train for the role of WCA Delegate. 1. Trainee Delegates will require a time period of extra mentoring and assistance by Senior Delegates and/or Regional Delegates, to support their development to Junior Delegates and Staff of the WCA. Trainee Delegate should be the default appointment by a Senior Delegate, unless there is need from the Community to have the appointment be directly to Junior Delegate. - 1. A Senior Delegate may promote a Trainee Delegate to Junior Delegate, if the Senior Delegate judges that the Trainee Delegate has shown their fitness for the position and the Delegate has attended at least one competition in the Trainee Delegate capacity. + 1. A Senior Delegate may promote a Trainee Delegate to Junior Delegate, if the Senior Delegate judges that the Trainee Delegate has shown their fitness for the position and the Trainee Delegates meets the requirements described in the [WCA Delegate Global Management System](). 2. Rights of Trainee Delegates 1. Trainee Delegates have the following rights provided they are under direct in-person supervision from either a Full Delegate or Junior Delegate that is a listed Delegate of the relevant competition: 1. Trainee Delegates have the right to be listed as a Delegate at WCA Competitions. @@ -41,9 +41,7 @@ Trainee Delegates are Community Members who have been appointed by the WCA to tr 4. Leadership with strong feeling of responsibility 5. Organizational skills, ability to perform core organizational tasks if necessary 6. Representativeness for the WCA - 2. Senior Delegates decide at any time which persons are proposed as Trainee Delegates, then send in an application for these persons to the WCA Board. - 1. The WCA Board rejects or approves the application. - 2. After approval, the Senior Delegate appoints the persons as Trainee Delegates. + 2. Trainee Delegates are appointed following the procedure described in the [WCA Delegate Global Management System](). 5. Withdrawal of Trainee Delegates 1. Trainee Delegates may withdraw their appointment at any time by submitting a resignation letter to their Senior Delegate with a carbon copy (CC) to the WCA Board and WCA Executive Assistants Team. 2. Trainee Delegates will automatically lose their appointment after a period of 12 months, unless their Senior Delegate extends the appointment with approval from the WCA Board. diff --git a/documents/policies/internal/Delegate Probationary Status.md b/documents/policies/internal/Delegate Probationary Status.md index d25cfe24e..c168f8bf7 100644 --- a/documents/policies/internal/Delegate Probationary Status.md +++ b/documents/policies/internal/Delegate Probationary Status.md @@ -1,6 +1,6 @@ # WCA Delegate Probationary Status Policy -### Version 1.4 {.version} +### Version 2.0 {.version} ## Policy Delegates who fail to do their duties may be placed on probation. This is an internal designation which only the Delegate on probation, Regional Delegate, Senior Delegate, Board, and relevant committees and/or teams would be aware of. From 58ac9840ac242334a80b96b16a7a89bbece8fba1 Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Mon, 28 Jul 2025 17:40:48 +0200 Subject: [PATCH 03/12] Update wording --- documents/motions/08.2025.2 - Trainee Delegates.md | 6 +++--- documents/policies/internal/Delegate Probationary Status.md | 6 +++--- 2 files changed, 6 insertions(+), 6 deletions(-) diff --git a/documents/motions/08.2025.2 - Trainee Delegates.md b/documents/motions/08.2025.2 - Trainee Delegates.md index bb041f550..0bc4a1d4e 100644 --- a/documents/motions/08.2025.2 - Trainee Delegates.md +++ b/documents/motions/08.2025.2 - Trainee Delegates.md @@ -4,14 +4,14 @@ **Subject:** WCA Trainee Delegates **Intent:** Procedure of acknowledgement of WCA Trainee Delegates and description of their rights and duties **Submitted by:** WCA Board -**Date:** ??? +**Date:** TODO # Motion Trainee Delegates are Community Members who have been appointed by the WCA to train for the role of WCA Delegate. 1. Trainee Delegates will require a time period of extra mentoring and assistance by Senior Delegates and/or Regional Delegates, to support their development to Junior Delegates. Trainee Delegate should be the default appointment by a Senior Delegate, unless there is need from the Community to have the appointment be directly to Junior Delegate. - 1. A Senior Delegate may promote a Trainee Delegate to Junior Delegate, if the Senior Delegate judges that the Trainee Delegate has shown their fitness for the position and the Trainee Delegates meets the requirements described in the [WCA Delegate Global Management System](). + 1. A Senior Delegate may promote a Trainee Delegate to Junior Delegate, if the Senior Delegate judges that the Trainee Delegate has shown their fitness for the position and the Trainee Delegate meets the requirements described in the [WCA Delegate Management Policy]() (WDMP). 2. Rights of Trainee Delegates 1. Trainee Delegates have the following rights provided they are under direct in-person supervision from either a Full Delegate or Junior Delegate that is a listed Delegate of the relevant competition: 1. Trainee Delegates have the right to be listed as a Delegate at WCA Competitions. @@ -41,7 +41,7 @@ Trainee Delegates are Community Members who have been appointed by the WCA to tr 4. Leadership with strong feeling of responsibility 5. Organizational skills, ability to perform core organizational tasks if necessary 6. Representativeness for the WCA - 2. Trainee Delegates are appointed following the procedure described in the [WCA Delegate Global Management System](). + 2. Trainee Delegates are appointed following the procedure described in the [WDMP](). 5. Withdrawal of Trainee Delegates 1. Trainee Delegates may withdraw their appointment at any time by submitting a resignation letter to their Senior Delegate with a carbon copy (CC) to the WCA Board and WCA Executive Assistants Team. 2. Trainee Delegates will automatically lose their appointment after a period of 12 months, unless their Senior Delegate extends the appointment with approval from the WCA Board. diff --git a/documents/policies/internal/Delegate Probationary Status.md b/documents/policies/internal/Delegate Probationary Status.md index f9c570c94..6cd08bfb7 100644 --- a/documents/policies/internal/Delegate Probationary Status.md +++ b/documents/policies/internal/Delegate Probationary Status.md @@ -38,12 +38,12 @@ At the discretion of the Senior Delegate, Delegates on this type of probation sh The Delegate will remain on probation until they demonstrate that they are capable of fulfilling their duties, at the discretion of the Senior Delegate. -### Probation Due to Annual Testing issues -Delegates will be placed on probation due to issues with annual testing, as described in the [WCA Delegate Global Management System]() (WDGMS). +### Probation Due to Annual Evaluation Issues +Delegates will be placed on probation due to issues with annual evaluation, as described in the [WCA Delegate Management Policy](TODO) (WDMP). Delegates on this type of probation must not be permitted to delegate competitions without another Delegate (who is not on probation) present at the competition. -The Delegate will remain on probation until they meet the criteria described in point 25.1 of the WDGMS. The Delegate will lose their appointment if they are still on probation by the end of the calendar year. +The Delegate will remain on probation until they meet the criteria described in point 26.1 of the WDMP. The Delegate will lose their appointment if they are still on probation by the end of the calendar year. ### Demotion Delegates on probation who fail to improve in a certain time period, set as a fixed period of time or number of competitions by the Senior Delegate when the probation period begins, may be demoted, at the discretion of the Senior Delegate and with approval by the WCA Board. From a77b83fb61e22eda8a46ad646675784577fa23e0 Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Tue, 29 Jul 2025 15:05:37 +0200 Subject: [PATCH 04/12] More changes --- documents/motions/08.2025.1 - Delegates.md | 4 ++-- documents/motions/08.2025.2 - Trainee Delegates.md | 6 +++--- documents/motions/09.2025.1 - Senior Delegates.md | 10 +++++----- documents/motions/09.2025.2 - Regional Delegates.md | 4 ++-- .../motions/10.2025.8 - Quality Assurance Committee.md | 3 ++- 5 files changed, 14 insertions(+), 13 deletions(-) diff --git a/documents/motions/08.2025.1 - Delegates.md b/documents/motions/08.2025.1 - Delegates.md index 6caa3c65b..f54114987 100644 --- a/documents/motions/08.2025.1 - Delegates.md +++ b/documents/motions/08.2025.1 - Delegates.md @@ -4,7 +4,7 @@ **Subject:** WCA Delegates **Intent:** Procedure of acknowledgement of WCA Delegates and description of their rights and duties **Submitted by:** WCA Board -**Date:** March 1, 2025 +**Date:** TODO # Motion @@ -43,7 +43,7 @@ WCA Delegate is a role defined in the WCA Regulations to oversee official WCA Co 4. Leadership with a strong feeling of responsibility. 5. Organizational skills, ability to perform core organizational tasks if necessary. 6. Representativeness for the WCA. - 3. Senior Delegates decide at any time which persons are proposed as WCA Delegates, and follow the appointment/nomination process per the Senior Delegate motion. + 3. Senior Delegates decide at any time which persons are proposed as WCA Delegates, and follow the appointment/nomination process per the Senior Delegate motion and the [WCA Delegate Management Policy](TODO) (WDMP). 7. Withdrawal of WCA Delegate Appointment 1. WCA Delegates may withdraw their appointment any time by submitting a resignation letter to their Senior Delegate. 2. WCA Delegates will automatically lose their appointment after not overseeing a WCA Competition over a period of 24 months, unless their Senior Delegate extends the appointment. diff --git a/documents/motions/08.2025.2 - Trainee Delegates.md b/documents/motions/08.2025.2 - Trainee Delegates.md index 0bc4a1d4e..124ebd3fa 100644 --- a/documents/motions/08.2025.2 - Trainee Delegates.md +++ b/documents/motions/08.2025.2 - Trainee Delegates.md @@ -8,10 +8,10 @@ # Motion -Trainee Delegates are Community Members who have been appointed by the WCA to train for the role of WCA Delegate. +Trainee Delegates are Community Members who have been appointed by the WCA to train for the role of WCA Delegate, according to the [WCA Delegate Management Policy](TODO) (WDMP). 1. Trainee Delegates will require a time period of extra mentoring and assistance by Senior Delegates and/or Regional Delegates, to support their development to Junior Delegates. Trainee Delegate should be the default appointment by a Senior Delegate, unless there is need from the Community to have the appointment be directly to Junior Delegate. - 1. A Senior Delegate may promote a Trainee Delegate to Junior Delegate, if the Senior Delegate judges that the Trainee Delegate has shown their fitness for the position and the Trainee Delegate meets the requirements described in the [WCA Delegate Management Policy]() (WDMP). + 1. A Senior Delegate may promote a Trainee Delegate to Junior Delegate, if the Senior Delegate judges that the Trainee Delegate has shown their fitness for the position and the Trainee Delegate meets the requirements described in the WDMP. 2. Rights of Trainee Delegates 1. Trainee Delegates have the following rights provided they are under direct in-person supervision from either a Full Delegate or Junior Delegate that is a listed Delegate of the relevant competition: 1. Trainee Delegates have the right to be listed as a Delegate at WCA Competitions. @@ -41,7 +41,7 @@ Trainee Delegates are Community Members who have been appointed by the WCA to tr 4. Leadership with strong feeling of responsibility 5. Organizational skills, ability to perform core organizational tasks if necessary 6. Representativeness for the WCA - 2. Trainee Delegates are appointed following the procedure described in the [WDMP](). + 2. Trainee Delegates are appointed following the procedure described in the WDMP. 5. Withdrawal of Trainee Delegates 1. Trainee Delegates may withdraw their appointment at any time by submitting a resignation letter to their Senior Delegate with a carbon copy (CC) to the WCA Board and WCA Executive Assistants Team. 2. Trainee Delegates will automatically lose their appointment after a period of 12 months, unless their Senior Delegate extends the appointment with approval from the WCA Board. diff --git a/documents/motions/09.2025.1 - Senior Delegates.md b/documents/motions/09.2025.1 - Senior Delegates.md index dc80cf605..c748e6ee8 100644 --- a/documents/motions/09.2025.1 - Senior Delegates.md +++ b/documents/motions/09.2025.1 - Senior Delegates.md @@ -4,7 +4,7 @@ **Subject:** Senior Delegates **Intent:** Procedure of acknowledgement of WCA Senior Delegates and description of their rights and duties **Submitted by:** WCA Board -**Date:** March 1, 2025 +**Date:** TODO # Motion @@ -12,9 +12,9 @@ Senior Delegates are WCA Volunteers and Full Delegates, with an additional role 1. Senior Delegates have all the rights and duties of Full Delegates and extra rights and duties as described in this Motion. 2. Rights of Senior Delegates - 1. Senior Delegates can appoint Registered Speedcubers as Trainee Delegates or Junior Delegates in their attributed area with approval from the WCA Board. + 1. Senior Delegates can appoint Registered Speedcubers as Trainee Delegates or Junior Delegates in their attributed area with approval from the WCA Board and in accordance with the [WCA Delegate Management Policy](TODO) (WDMP). 2. Senior Delegates can promote Trainee Delegates to Junior Delegates in their attributed area, provided they have attended at least one competition in the Trainee Delegate capacity. - 3. Senior Delegates can promote Junior Delegates to Full Delegates in their attributed area with approval from the WCA Board. + 3. Senior Delegates can promote Junior Delegates to Full Delegates in their attributed area with approval from the WCA Board and in accordance with the WDMP. 4. Senior Delegates can appoint Delegates as Regional Delegates in their attributed area with approval from the WCA Board. 5. Senior Delegates shall have the right to withdraw the appointment of a Trainee Delegate in their attributed area. 6. Senior Delegates can remove the role of WCA Delegate from Junior Delegates in their attributed area. @@ -31,7 +31,7 @@ Senior Delegates are WCA Volunteers and Full Delegates, with an additional role 2. Manage the WCA Delegates in their attributed area: 1. Ensure there are enough WCA Delegates to oversee all WCA Competitions in their attributed area. 2. Sustain the quality of the WCA Delegates in their attributed area. - 3. Support Full Delegates, Junior Delegates, Trainee Delegates, and potential future WCA Delegates in their evolution, learning, and professionalization. + 3. Support Full Delegates, Junior Delegates, Trainee Delegates, and potential future WCA Delegates in their evolution, learning, and professionalization, ensuring that they stay up to date with the latest changes to relevant WCA Documents. 4. Motivate WCA Delegates to be actively involved in the community of WCA Delegates. 5. Inform the WCA Board about changes in the group of WCA Delegates in their attributed area. 3. Promote an adequate standard of local Competition Organizers and Competition Volunteers for their attributed area: @@ -42,7 +42,7 @@ Senior Delegates are WCA Volunteers and Full Delegates, with an additional role 1. If a region of Delegates does not have an assigned Senior Delegate the WCA Board will assume the responsibilities of a Senior Delegate in that region. 2. If a new Senior Delegate is needed for an area, the WCA Board will ask for applicants among all Full Delegates. 3. Candidates shall apply for the position within the required application period, and include all documentation that is requested in the application request. - 4. The WCA Board will decide by Majority vote which of the candidates will be appointed as new Senior Delegate(s) and for which attributed area(s) they will fulfil their role. + 4. The WCA Board will decide by Majority vote which of the candidates will be appointed as new Senior Delegate(s) and for which attributed area(s) they will fulfill their role. 5. The WCA Board may appoint an interim Senior Delegate for a period of up to 3 months without a request for applications among all Full Delegates. 1. The selection of an interim Senior Delegate by the WCA Board is based on a vote in the WCA Board with at least a supermajority. 2. It is not possible to extend the term of an interim Senior Delegate. diff --git a/documents/motions/09.2025.2 - Regional Delegates.md b/documents/motions/09.2025.2 - Regional Delegates.md index ceca58f73..66dda3ce8 100644 --- a/documents/motions/09.2025.2 - Regional Delegates.md +++ b/documents/motions/09.2025.2 - Regional Delegates.md @@ -4,7 +4,7 @@ **Subject:** Regional Delegates **Intent:** Procedure of acknowledgement of WCA Regional Delegates and description of their rights and duties **Submitted by:** WCA Board -**Date:** March 1, 2025 +**Date:** TODO # Motion @@ -20,7 +20,7 @@ Regional Delegates are WCA Volunteers and Full Delegates, with an additional rol 2. Manage the WCA Delegates in their attributed area: 1. Ensure there are enough WCA Delegates to oversee all WCA Competitions in their attributed area. 2. Sustain the quality of the WCA Delegates in their attributed area. - 3. Support Full Delegates, Junior Delegates, Trainee Delegates, and potential future WCA Delegates in their evolution, learning, and professionalization. + 3. Support Full Delegates, Junior Delegates, Trainee Delegates, and potential future WCA Delegates in their evolution, learning, and professionalization, ensuring that they stay up to date with the latest changes to relevant WCA Documents. 4. Motivate WCA Delegates to be actively involved in the community of WCA Delegates. 5. Inform the Senior Delegate about changes in the group of WCA Delegates in their attributed area. 3. Promote an adequate standard of local Competition Organizers and Competition Volunteers for their attributed area: diff --git a/documents/motions/10.2025.8 - Quality Assurance Committee.md b/documents/motions/10.2025.8 - Quality Assurance Committee.md index 308d12d42..bed5bc4fd 100644 --- a/documents/motions/10.2025.8 - Quality Assurance Committee.md +++ b/documents/motions/10.2025.8 - Quality Assurance Committee.md @@ -4,7 +4,7 @@ **Subject:** WCA Quality Assurance Committee **Intent:** Rights and duties of the WCA Quality Assurance Committee **Submitted by:** WCA Board -**Date:** March 1, 2025 +**Date:** TODO # Motion @@ -14,6 +14,7 @@ The WCA Quality Assurance Committee has the following rights and duties: 1. Maintaining worldwide quality standards: 1. Promoting awareness and enforcing application of these standards among WCA Volunteers, Regional Organizations, Competition Organizers, and Competition Volunteers. + 2. Developing educational materials to help maintain a high level of understanding of WCA Documents among WCA Delegates, including but not limited to, developing and maintaining such materials in a Learning Management System platform. 2. Managing the processes of continuous quality improvement: 1. Evaluating operations of the WCA to discover areas for possible quality improvements. 2. Proposing quality improvements and handling quality improvement proposals by others. From 4b347d09b6b80c85a3297680fe99c6d25e21b9bc Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Sun, 4 Jan 2026 14:09:18 -0300 Subject: [PATCH 05/12] Add wcadoc links --- documents/motions/08.2025.1 - Delegates.md | 2 +- documents/motions/08.2025.2 - Trainee Delegates.md | 2 +- documents/motions/09.2025.1 - Senior Delegates.md | 2 +- documents/policies/internal/Delegate Probationary Status.md | 2 +- 4 files changed, 4 insertions(+), 4 deletions(-) diff --git a/documents/motions/08.2025.1 - Delegates.md b/documents/motions/08.2025.1 - Delegates.md index f54114987..08a855ebd 100644 --- a/documents/motions/08.2025.1 - Delegates.md +++ b/documents/motions/08.2025.1 - Delegates.md @@ -43,7 +43,7 @@ WCA Delegate is a role defined in the WCA Regulations to oversee official WCA Co 4. Leadership with a strong feeling of responsibility. 5. Organizational skills, ability to perform core organizational tasks if necessary. 6. Representativeness for the WCA. - 3. Senior Delegates decide at any time which persons are proposed as WCA Delegates, and follow the appointment/nomination process per the Senior Delegate motion and the [WCA Delegate Management Policy](TODO) (WDMP). + 3. Senior Delegates decide at any time which persons are proposed as WCA Delegates, and follow the appointment/nomination process per the Senior Delegate motion and the [WCA Delegate Management Policy](wcadoc{documents/policies/external/WCA Delegate Management Policy.pdf}) (WDMP). 7. Withdrawal of WCA Delegate Appointment 1. WCA Delegates may withdraw their appointment any time by submitting a resignation letter to their Senior Delegate. 2. WCA Delegates will automatically lose their appointment after not overseeing a WCA Competition over a period of 24 months, unless their Senior Delegate extends the appointment. diff --git a/documents/motions/08.2025.2 - Trainee Delegates.md b/documents/motions/08.2025.2 - Trainee Delegates.md index 124ebd3fa..86bbf8254 100644 --- a/documents/motions/08.2025.2 - Trainee Delegates.md +++ b/documents/motions/08.2025.2 - Trainee Delegates.md @@ -8,7 +8,7 @@ # Motion -Trainee Delegates are Community Members who have been appointed by the WCA to train for the role of WCA Delegate, according to the [WCA Delegate Management Policy](TODO) (WDMP). +Trainee Delegates are Community Members who have been appointed by the WCA to train for the role of WCA Delegate, according to the [WCA Delegate Management Policy](wcadoc{documents/policies/external/WCA Delegate Management Policy.pdf}) (WDMP). 1. Trainee Delegates will require a time period of extra mentoring and assistance by Senior Delegates and/or Regional Delegates, to support their development to Junior Delegates. Trainee Delegate should be the default appointment by a Senior Delegate, unless there is need from the Community to have the appointment be directly to Junior Delegate. 1. A Senior Delegate may promote a Trainee Delegate to Junior Delegate, if the Senior Delegate judges that the Trainee Delegate has shown their fitness for the position and the Trainee Delegate meets the requirements described in the WDMP. diff --git a/documents/motions/09.2025.1 - Senior Delegates.md b/documents/motions/09.2025.1 - Senior Delegates.md index c748e6ee8..54bbf71d8 100644 --- a/documents/motions/09.2025.1 - Senior Delegates.md +++ b/documents/motions/09.2025.1 - Senior Delegates.md @@ -12,7 +12,7 @@ Senior Delegates are WCA Volunteers and Full Delegates, with an additional role 1. Senior Delegates have all the rights and duties of Full Delegates and extra rights and duties as described in this Motion. 2. Rights of Senior Delegates - 1. Senior Delegates can appoint Registered Speedcubers as Trainee Delegates or Junior Delegates in their attributed area with approval from the WCA Board and in accordance with the [WCA Delegate Management Policy](TODO) (WDMP). + 1. Senior Delegates can appoint Registered Speedcubers as Trainee Delegates or Junior Delegates in their attributed area with approval from the WCA Board and in accordance with the [WCA Delegate Management Policy](wcadoc{documents/policies/external/WCA Delegate Management Policy.pdf}) (WDMP). 2. Senior Delegates can promote Trainee Delegates to Junior Delegates in their attributed area, provided they have attended at least one competition in the Trainee Delegate capacity. 3. Senior Delegates can promote Junior Delegates to Full Delegates in their attributed area with approval from the WCA Board and in accordance with the WDMP. 4. Senior Delegates can appoint Delegates as Regional Delegates in their attributed area with approval from the WCA Board. diff --git a/documents/policies/internal/Delegate Probationary Status.md b/documents/policies/internal/Delegate Probationary Status.md index 6cd08bfb7..068f28b8f 100644 --- a/documents/policies/internal/Delegate Probationary Status.md +++ b/documents/policies/internal/Delegate Probationary Status.md @@ -39,7 +39,7 @@ At the discretion of the Senior Delegate, Delegates on this type of probation sh The Delegate will remain on probation until they demonstrate that they are capable of fulfilling their duties, at the discretion of the Senior Delegate. ### Probation Due to Annual Evaluation Issues -Delegates will be placed on probation due to issues with annual evaluation, as described in the [WCA Delegate Management Policy](TODO) (WDMP). +Delegates will be placed on probation due to issues with annual evaluation, as described in the [WCA Delegate Management Policy](wcadoc{documents/policies/external/WCA Delegate Management Policy.pdf}) (WDMP). Delegates on this type of probation must not be permitted to delegate competitions without another Delegate (who is not on probation) present at the competition. From b6e72b9d19b2a2a077c9e53b123c1b37bbb3d62f Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Sun, 4 Jan 2026 17:33:16 -0300 Subject: [PATCH 06/12] Fixes, links and more updates --- documents/motions/08.2025.1 - Delegates.md | 4 ++-- .../motions/08.2025.2 - Trainee Delegates.md | 2 +- .../motions/09.2025.1 - Senior Delegates.md | 4 ++-- .../internal/Delegate Probationary Status.md | 4 ++-- edudoc/delegate-handbook/delegate-handbook.md | 21 +++++++------------ 5 files changed, 14 insertions(+), 21 deletions(-) diff --git a/documents/motions/08.2025.1 - Delegates.md b/documents/motions/08.2025.1 - Delegates.md index 08a855ebd..fd57046ec 100644 --- a/documents/motions/08.2025.1 - Delegates.md +++ b/documents/motions/08.2025.1 - Delegates.md @@ -43,7 +43,7 @@ WCA Delegate is a role defined in the WCA Regulations to oversee official WCA Co 4. Leadership with a strong feeling of responsibility. 5. Organizational skills, ability to perform core organizational tasks if necessary. 6. Representativeness for the WCA. - 3. Senior Delegates decide at any time which persons are proposed as WCA Delegates, and follow the appointment/nomination process per the Senior Delegate motion and the [WCA Delegate Management Policy](wcadoc{documents/policies/external/WCA Delegate Management Policy.pdf}) (WDMP). + 3. Senior Delegates follow the appointment/nomination process per the Senior Delegate motion and the [WCA Delegate Management Policy](wcadoc{documents/policies/external/Delegate Management.pdf}) (WDMP). 7. Withdrawal of WCA Delegate Appointment 1. WCA Delegates may withdraw their appointment any time by submitting a resignation letter to their Senior Delegate. 2. WCA Delegates will automatically lose their appointment after not overseeing a WCA Competition over a period of 24 months, unless their Senior Delegate extends the appointment. @@ -53,7 +53,7 @@ WCA Delegate is a role defined in the WCA Regulations to oversee official WCA Co 9. Junior Delegates 1. Junior Delegates are WCA Volunteers who have been appointed by the WCA to perform the role of WCA Delegate. 2. Junior Delegates will require a time period of extra attention by Senior Delegates, to support their development to Full Delegates of the WCA. - 1. After a Junior Delegate has held the position for at least one year and has successfully managed at least three WCA Competitions, a Senior Delegate may give a Junior Delegate the status of Full Delegate, if the Senior Delegate judges that the Junior Delegate has shown their fitness for the position. + 1. After a Junior Delegate has held the position for at least one year and has successfully managed at least three WCA Competitions, a Senior Delegate may give a Junior Delegate the status of Full Delegate, if the Senior Delegate judges that the Junior Delegate has shown their fitness for the position, notwithstanding the requirements of the WDMP. 2. To promote a Junior Delegate to Full Delegate, the Senior Delegate must submit the corresponding application to the WCA Board. 3. The WCA Board rejects or approves the application. 4. After approval, the Senior Delegate appoints the person as Full Delegate. diff --git a/documents/motions/08.2025.2 - Trainee Delegates.md b/documents/motions/08.2025.2 - Trainee Delegates.md index 86bbf8254..30381ce86 100644 --- a/documents/motions/08.2025.2 - Trainee Delegates.md +++ b/documents/motions/08.2025.2 - Trainee Delegates.md @@ -8,7 +8,7 @@ # Motion -Trainee Delegates are Community Members who have been appointed by the WCA to train for the role of WCA Delegate, according to the [WCA Delegate Management Policy](wcadoc{documents/policies/external/WCA Delegate Management Policy.pdf}) (WDMP). +Trainee Delegates are Community Members who have been appointed by the WCA to train for the role of WCA Delegate, according to the [WCA Delegate Management Policy](wcadoc{documents/policies/external/Delegate Management.pdf}) (WDMP). 1. Trainee Delegates will require a time period of extra mentoring and assistance by Senior Delegates and/or Regional Delegates, to support their development to Junior Delegates. Trainee Delegate should be the default appointment by a Senior Delegate, unless there is need from the Community to have the appointment be directly to Junior Delegate. 1. A Senior Delegate may promote a Trainee Delegate to Junior Delegate, if the Senior Delegate judges that the Trainee Delegate has shown their fitness for the position and the Trainee Delegate meets the requirements described in the WDMP. diff --git a/documents/motions/09.2025.1 - Senior Delegates.md b/documents/motions/09.2025.1 - Senior Delegates.md index 54bbf71d8..98d042d74 100644 --- a/documents/motions/09.2025.1 - Senior Delegates.md +++ b/documents/motions/09.2025.1 - Senior Delegates.md @@ -12,8 +12,8 @@ Senior Delegates are WCA Volunteers and Full Delegates, with an additional role 1. Senior Delegates have all the rights and duties of Full Delegates and extra rights and duties as described in this Motion. 2. Rights of Senior Delegates - 1. Senior Delegates can appoint Registered Speedcubers as Trainee Delegates or Junior Delegates in their attributed area with approval from the WCA Board and in accordance with the [WCA Delegate Management Policy](wcadoc{documents/policies/external/WCA Delegate Management Policy.pdf}) (WDMP). - 2. Senior Delegates can promote Trainee Delegates to Junior Delegates in their attributed area, provided they have attended at least one competition in the Trainee Delegate capacity. + 1. Senior Delegates can appoint Registered Speedcubers as Trainee Delegates or Junior Delegates in their attributed area with approval from the WCA Board and in accordance with the [WCA Delegate Management Policy](wcadoc{documents/policies/external/Delegate Management.pdf}) (WDMP). + 2. Senior Delegates can promote Trainee Delegates to Junior Delegates in their attributed area, in accordance with the WDMP. 3. Senior Delegates can promote Junior Delegates to Full Delegates in their attributed area with approval from the WCA Board and in accordance with the WDMP. 4. Senior Delegates can appoint Delegates as Regional Delegates in their attributed area with approval from the WCA Board. 5. Senior Delegates shall have the right to withdraw the appointment of a Trainee Delegate in their attributed area. diff --git a/documents/policies/internal/Delegate Probationary Status.md b/documents/policies/internal/Delegate Probationary Status.md index 068f28b8f..ef0c561ec 100644 --- a/documents/policies/internal/Delegate Probationary Status.md +++ b/documents/policies/internal/Delegate Probationary Status.md @@ -39,11 +39,11 @@ At the discretion of the Senior Delegate, Delegates on this type of probation sh The Delegate will remain on probation until they demonstrate that they are capable of fulfilling their duties, at the discretion of the Senior Delegate. ### Probation Due to Annual Evaluation Issues -Delegates will be placed on probation due to issues with annual evaluation, as described in the [WCA Delegate Management Policy](wcadoc{documents/policies/external/WCA Delegate Management Policy.pdf}) (WDMP). +Delegates will be placed on probation due to issues with annual evaluation, as described in the [WCA Delegate Management Policy](wcadoc{documents/policies/external/Delegate Management.pdf}) (WDMP). Delegates on this type of probation must not be permitted to delegate competitions without another Delegate (who is not on probation) present at the competition. -The Delegate will remain on probation until they meet the criteria described in point 26.1 of the WDMP. The Delegate will lose their appointment if they are still on probation by the end of the calendar year. +The Delegate will remain on probation until they meet the relevant criteria defined in the WDMP. The Delegate may lose their appointment if they are still on probation by the end of the calendar year. ### Demotion Delegates on probation who fail to improve in a certain time period, set as a fixed period of time or number of competitions by the Senior Delegate when the probation period begins, may be demoted, at the discretion of the Senior Delegate and with approval by the WCA Board. diff --git a/edudoc/delegate-handbook/delegate-handbook.md b/edudoc/delegate-handbook/delegate-handbook.md index e621bd900..5e1126c3d 100644 --- a/edudoc/delegate-handbook/delegate-handbook.md +++ b/edudoc/delegate-handbook/delegate-handbook.md @@ -124,7 +124,7 @@ As outlined in the [WCA Delegates Motion](https://documents.worldcubeassociation ## How to Become a Delegate -A person typically becomes a Trainee Delegate after being recommended by a Delegate who has determined that they would like another Delegate to help manage their local community. Candidates are noticed for their maturity and responsibility and are most frequently selected from experienced organizers and competition volunteers. The Delegate will recommend the candidate to their Regional Delegate who will review the recommendation and agree or disagree with it. The recommendation will then be forwarded to the Senior Delegate. If there is no Regional Delegate, the Senior Delegate will review the recommendation instead. If the Senior Delegate approves the appointment, they will send an application to the WCA Board of Directors, who will reject or approve the application. After approval, the Senior Delegate will appoint the candidate as a Trainee Delegate. +The appointment process to become a WCA Delegate is described in the [WCA Delegate Management Policy](wcadoc{documents/policies/external/Delegate Management.pdf}) (WDMP). The ideal candidate for a new Trainee Delegate has the following: @@ -136,7 +136,7 @@ The ideal candidate for a new Trainee Delegate has the following: - A few hours of free time per week to work on Delegate tasks - Experience as an organizer with a history of successful competitions -There is no minimum age requirement for becoming a Trainee Delegate. However, the responsibilities of a Delegate tend to reflect individuals who are adults, with rare exceptions for outstanding candidates under 18 years old. +There are age requirements for becoming a WCA Delegate, which are described in the [WCA Age Policy](wcadoc{documents/policies/internal/Age.pdf}). ## Delegate Tiers @@ -165,7 +165,7 @@ A Trainee Delegate’s training period is not just an evaluation of their skills After 12 months, a Trainee Delegate will automatically lose their appointment as a Trainee Delegate unless their Senior Delegate extends the appointment with approval from the WCA Board. -A Trainee Delegate is promoted to Junior Delegate after their Senior Delegate determines their readiness for promotion. This is usually after a Trainee Delegate demonstrates their capability as a Delegate over the course of a few competitions. A Senior Delegate might be unable to personally evaluate the performance of a Trainee Delegate and might consult Regional Delegates and Full and Junior Delegates local to the Trainee Delegate to get a better understanding of the Trainee Delegate’s performance. +A Trainee Delegate is promoted to Junior Delegate after their Senior Delegate determines their readiness for promotion, in accordance with the WDMP. ### Junior Delegates @@ -179,11 +179,11 @@ A Junior Delegate has the same responsibilities as a Trainee Delegate and gains - Access to internal WCA resources accessed through their email login - Access to the Poll areas of the WCA website -A Senior Delegate may promote a Junior Delegate to Full Delegate if the Junior Delegate has held the position for at least one year and has successfully managed at least three WCA Competitions. +A Senior Delegate may promote a Junior Delegate to Full Delegate if the Junior Delegate has held the position for at least one year and has successfully managed at least three WCA Competitions, in accordance with the WDMP. Each quarter (three months), the WCA Executive Assistants Team (WEAT) checks which Junior Delegates are eligible for promotion and will request Senior Delegates to choose who they believe are ready for promotion. Once a Senior Delegate returns to the WEAT with their selected candidates for promotion, the WEAT will request feedback from the following WCA Teams and Committees: -- The WCA Competition Announcement Team (WCAT) looks into the cleanliness of competition submissions. Generally, this is determined by the number and severity of mistakes in competition submissions, the timeliness of competition submissions (i.e. minimal submissions with under 30 days until the competition), and responsiveness to email inquiries. The Delegate must have confirmed at least one competition (i.e. by clicking the “Confirm” button themself) to be eligible for a positive review from the WCAT. All of the Delegate’s confirmed competitions may be considered, with more consideration given to recent competitions. +- The WCA Competition Announcement Team (WCAT) looks into the cleanliness of competition submissions. Generally, this is determined by the number and severity of mistakes in competition submissions, the timeliness of competition submissions (i.e. minimal submissions with under 30 days until the competition), and responsiveness to email inquiries. The Delegate must have confirmed at least one competition (i.e. by clicking the “Confirm” button themselves) to be eligible for a positive review from the WCAT. All of the Delegate’s confirmed competitions may be considered, with more consideration given to recent competitions. - The WCA Quality Assurance Committee (WQAC) looks into the timeliness of Delegate Reports being submitted, scramble accountability at that Delegate’s competitions, and the general quality of their competitions. All of the Delegate’s competitions may be considered, with more consideration paid to recent competitions. - The WCA Results Team (WRT) looks into the cleanliness of a Delegate’s result submissions, change requests, and responsiveness to WRT questions. The Delegate must have submitted results at least three times to be eligible for a positive review from the WRT. - WCA Regulations Committee (WRC) uses the Incidents section of Delegate Reports to verify that incidents are being handled correctly and prompt change requests are made after feedback is provided. @@ -267,6 +267,7 @@ Delegates who fail to do their duties could be placed on probation. The full det - Demonstrated patterns of scheduling issues - Repeated issues leading to results being retroactively removed - Failure to handle Delegate responsibilities, such as changes to personal data, in a reasonable time frame + - Issues with evaluations, as described in the WDMP. - Failure to follow WCA policies The WFC may directly place Delegates on probation for outstanding payments without prior approval. A WCA Team or Committee with a relevant complaint may request that a Delegate be put on probation by contacting the Senior Delegate of that Delegate. Delegates who fail to improve in a specific time period may be demoted. @@ -1263,15 +1264,7 @@ Further disagreements with the result of a dispute could be escalated to an appe While you are delegating, you can look for Community members who could be trained to become a Delegate. Having more Delegates could alleviate the workload of existing Delegates and could provide more options to better serve the needs of a remote cubing community. There are no precise rules about how many Delegates are required for a specific region or where Delegates should be located. Discuss with any other local, Regional, or Senior Delegate whether adding a new Delegate is an appropriate step for your community. -To start the process of inducting a Community member as a Delegate, take the following steps: - -1. Recommend the person to your Senior and Regional Delegate with a reason for why this person should be a Delegate and why the region the person is located in needs a Delegate. -2. If the Senior Delegate agrees, they will fill out the application form to make the person a Trainee Delegate and submit it to the Board. -3. If the Board agrees, the Senior Delegate will have the new Trainee Delegate agree to and sign the [Code of Conduct](https://documents.worldcubeassociation.org/documents/Code%20of%20Conduct.pdf) and [Code of Ethics](https://documents.worldcubeassociation.org/documents/Code%20of%20Ethics.pdf) and disclose any potential conflicts of interest. -4. The Senior Delegate will then update the new Trainee Delegate’s status on the WCA website. -5. The Trainee Delegate must then send a short introduction email to the Board. They may choose to also send it to their Regional Delegate mailing list. - -After the above steps are completed, the person will be officially appointed as a new Trainee Delegate. +If you think someone is a good candidate to become a Delegate, you can recommend them to apply for the Trainee Delegate position, following the procedure described in the [WCA Delegate Management Policy](wcadoc{documents/policies/external/Delegate Management.pdf}). ## Supporting Your Local Community From cc0ec9d433546d9a55f7c06b9aae4defca31ed56 Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Sat, 10 Jan 2026 17:32:47 -0300 Subject: [PATCH 07/12] Add date to motions --- documents/motions/08.2025.1 - Delegates.md | 2 +- documents/motions/08.2025.2 - Trainee Delegates.md | 2 +- documents/motions/09.2025.1 - Senior Delegates.md | 2 +- documents/motions/09.2025.2 - Regional Delegates.md | 2 +- documents/motions/10.2025.8 - Quality Assurance Committee.md | 2 +- 5 files changed, 5 insertions(+), 5 deletions(-) diff --git a/documents/motions/08.2025.1 - Delegates.md b/documents/motions/08.2025.1 - Delegates.md index fd57046ec..2f3cef259 100644 --- a/documents/motions/08.2025.1 - Delegates.md +++ b/documents/motions/08.2025.1 - Delegates.md @@ -4,7 +4,7 @@ **Subject:** WCA Delegates **Intent:** Procedure of acknowledgement of WCA Delegates and description of their rights and duties **Submitted by:** WCA Board -**Date:** TODO +**Date:** March 1, 2026 # Motion diff --git a/documents/motions/08.2025.2 - Trainee Delegates.md b/documents/motions/08.2025.2 - Trainee Delegates.md index 30381ce86..15e9a2217 100644 --- a/documents/motions/08.2025.2 - Trainee Delegates.md +++ b/documents/motions/08.2025.2 - Trainee Delegates.md @@ -4,7 +4,7 @@ **Subject:** WCA Trainee Delegates **Intent:** Procedure of acknowledgement of WCA Trainee Delegates and description of their rights and duties **Submitted by:** WCA Board -**Date:** TODO +**Date:** March 1, 2026 # Motion diff --git a/documents/motions/09.2025.1 - Senior Delegates.md b/documents/motions/09.2025.1 - Senior Delegates.md index 98d042d74..2d78eccd3 100644 --- a/documents/motions/09.2025.1 - Senior Delegates.md +++ b/documents/motions/09.2025.1 - Senior Delegates.md @@ -4,7 +4,7 @@ **Subject:** Senior Delegates **Intent:** Procedure of acknowledgement of WCA Senior Delegates and description of their rights and duties **Submitted by:** WCA Board -**Date:** TODO +**Date:** March 1, 2026 # Motion diff --git a/documents/motions/09.2025.2 - Regional Delegates.md b/documents/motions/09.2025.2 - Regional Delegates.md index 66dda3ce8..67c600da0 100644 --- a/documents/motions/09.2025.2 - Regional Delegates.md +++ b/documents/motions/09.2025.2 - Regional Delegates.md @@ -4,7 +4,7 @@ **Subject:** Regional Delegates **Intent:** Procedure of acknowledgement of WCA Regional Delegates and description of their rights and duties **Submitted by:** WCA Board -**Date:** TODO +**Date:** March 1, 2026 # Motion diff --git a/documents/motions/10.2025.8 - Quality Assurance Committee.md b/documents/motions/10.2025.8 - Quality Assurance Committee.md index bed5bc4fd..5c2ad3584 100644 --- a/documents/motions/10.2025.8 - Quality Assurance Committee.md +++ b/documents/motions/10.2025.8 - Quality Assurance Committee.md @@ -4,7 +4,7 @@ **Subject:** WCA Quality Assurance Committee **Intent:** Rights and duties of the WCA Quality Assurance Committee **Submitted by:** WCA Board -**Date:** TODO +**Date:** March 1, 2026 # Motion From b19aa927fb5b0cfff67a0a8b6a61ad40894a3efa Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Sat, 10 Jan 2026 20:05:34 -0300 Subject: [PATCH 08/12] Create WDMP --- .../policies/external/Delegate Management.md | 119 ++++++++++++++++++ 1 file changed, 119 insertions(+) create mode 100644 documents/policies/external/Delegate Management.md diff --git a/documents/policies/external/Delegate Management.md b/documents/policies/external/Delegate Management.md new file mode 100644 index 000000000..184765c70 --- /dev/null +++ b/documents/policies/external/Delegate Management.md @@ -0,0 +1,119 @@ +# WCA Delegate Management Policy + +### Version 1.0 {.version} + +## Purpose + +The purpose of this policy is to define a standardized system to manage WCA Delegates, from candidate application to continuous evaluation of appointed Delegates. + +## Policy +### Application + +1. Any member of the WCA Community willing to apply for the Trainee Delegate role must submit a candidacy document in English to their Senior and Regional Delegates. + 1. The following information should be included: + 1. Brief personal introduction. + 2. Summary of activities done for the WCA and their local community. + 3. Name of at least one Junior or Full Delegate who can recommend them for the position. + 4. Motivation to apply for the position. + 2. If the information is found to be insufficient, the Senior or Regional Delegate may request the applicant to submit a new candidacy document. +2. An application may be rejected solely based on the candidacy document. + 1. The applicant may contact the WCA Quality Assurance Committee (WQAC) at [quality@worldcubeassociation.org](mailto:quality@worldcubeassociation.org) if they believe their application is being rejected without a justified reason. +3. If the application is rejected at any point during the process, the applicant may re-apply under the following conditions: + 1. The applicant must wait at least one month before submitting a new application. + 2. The same person cannot apply more than three times in one calendar year. +4. The Senior Delegate should prioritize applications based on the needs of each region. + 1. An application must not be delayed indefinitely in favor of other regions. +5. If the Senior Delegate determines that the applicant meets the requirements described in point 4.1 of [WCA Motion : TODO - Trainee Delegates](wcadoc{documents/motions/TODO - Trainee Delegates.pdf}), and they do not have any additional concerns surrounding the applicant, the process moves forward to the interview phase. + +### Interview + +1. If approved by the Senior Delegate, the candidacy document must be followed by an interview. + 1. The main language used in the interview must be English. + 2. The interview must include the Senior Delegate and/or the Regional Delegate for the candidate’s region and at least one WQAC member from a different country. + 1. There must be no more than three interviewers in total. +2. The Senior Delegate shares the application document with the WQAC before scheduling the interview with the applicant. +3. The interview may include general questions about the candidate’s application. +4. The interview should include general questions about the structure, Mission, Spirit, Policies, and Regulations of the WCA, including but not limited to: + 1. The requirements of holding a WCA competition. + 2. Competition organization. + 3. Common incidents that can occur at WCA competitions that can be resolved with a fair amount of knowledge of the WCA Regulations and Guidelines. + 4. Handling conflicts of interest. + 5. Handling disciplinary situations. + 6. The candidate’s collaboration and communication skills, as well as general professionalism. +5. After the interview, the WQAC shares their feedback with the Senior Delegate, who must carefully consider it before making any final decision. + 1. If the Senior Delegate decides against the WQAC’s recommendations, they must explicitly note this when proposing the candidate to the WCA Board. +6. The Senior Delegate approves the candidate’s application by submitting a proposal to the WCA Board. + +### Training + +1. If the candidate is approved by the WCA Board for the Trainee Delegate role, they proceed to the training phase as a Trainee Delegate. + 1. References to “Trainee Delegate” in this section also apply to candidates who are promoted directly to Junior Delegate by the Senior Delegate. +2. The Senior and/or Regional Delegate must make sure that the Trainee Delegate is aware of and has access to all of the relevant training material for their role, such as the WCA Learning Management System (LMS). +3. A set of one or more mentors is selected by the Senior and/or Regional Delegate to mentor the Trainee Delegate during the training phase. + 1. Each mentor must be a Junior or Full Delegate, preferably a Full Delegate. The Senior and Regional Delegate may also select themselves as mentors. + 2. The mentor(s) must instruct the Trainee Delegate to read the WCA Regulations, the Code of Ethics, the Code of Conduct, as well as all Policies and Motions relevant to WCA Delegates during the training phase. + 3. The mentor(s) must monitor the Trainee Delegate’s progress in applying their knowledge of WCA Documents throughout the course of any WCA competition the Trainee Delegate is delegating. + 4. The mentor(s) should actively offer their assistance and guidance to the Trainee Delegate. + 5. When the mentor(s) deem that the Trainee Delegate is ready to be considered for a promotion to Junior Delegate, they reach out to their Senior and/or Regional Delegate to move forward with the process. + 1. If the mentors are unable to agree on the Trainee Delegate’s promotion, the Senior and Regional Delegates make the final decision. In this case, the Senior and Regional Delegates must consider feedback from all the mentors involved. + 6. A mentor may reach out to their Senior and/or Regional Delegate at any point during the training phase if they believe that the Trainee Delegate has exhibited any concerning behavior. + 1. This includes anything where the mentor does not see any possibility for the Trainee Delegate to improve or if the Trainee Delegate’s integrity turns out to be questionable. + 2. This should not be done for mistakes that are natural in any learning process. +4. The Senior and/or Regional Delegates should check in with the mentor(s) if they do not see any progress in the Trainee Delegate’s training, especially if the appointment period is due to end soon, as per point 5.2 of [WCA Motion : TODO - Trainee Delegates](wcadoc{documents/motions/TODO - Trainee Delegates.pdf}). +5. In order to be considered for promotion, the Trainee Delegate must: + 1. Complete the Trainee to Junior Delegate course through the WCA’s LMS platform up to but excluding the final evaluation. + 2. Delegate at least one WCA competition. + +### Evaluation + +1. If the Senior Delegate agrees with the mentor(s) that the Trainee Delegate is ready for promotion, the Trainee Delegate can proceed to the evaluation phase. + 1. A Delegate who was promoted directly to Junior Delegate must complete the Trainee to Junior Delegate evaluation phase. + 1. Junior Delegates who are promoted without going through a trainee phase due to geographic need must fully complete the Trainee assessment and training phase. + 2. Junior Delegates who previously held the Delegate role, left the position, and were given the role again after a period of less than 3 years, will need to complete the Trainee evaluation, but will not be required to complete the training phase. +2. The evaluation consists of a set of multiple-choice questions, to be completed through the WCA’s LMS platform. + 1. Questions are randomly selected from a set of questions maintained by the WQAC and the relevant Teams and Committees (e.g. WIC, WRC). + 2. Questions may encompass all topics mentioned in point 9 of this document, but more in-depth; other topics may be included as well. + 3. All topics that could appear in the final evaluation must be covered in the Trainee to Junior Delegate course. +3. The candidate must not receive any help from other people while taking the evaluation, otherwise they will be demoted from the Trainee Delegate position. + 1. The candidate may use any WCA Documents during the evaluation. + 2. The candidate may request special accommodations from the WQAC, such as an interpreter. Candidates requesting such accommodations should contact the WQAC at least two weeks before the evaluation. +4. The candidate passes the evaluation if they obtain a minimum score of 70%. +5. If the candidate obtains a score strictly below 70%, they may request to retake the evaluation after one week of their previous attempt. +6. The candidate may take the evaluation up to three times in the 12-month period starting at the time of their appointment as a Trainee Delegate. + 1. The candidate would gain three additional attempts every time their appointment is extended as per point 5.2 of [WCA Motion : TODO - Trainee Delegates](wcadoc{documents/motions/TODO - Trainee Delegates.pdf}). + +### Annual Evaluation + +1. Junior and Full WCA Delegates must take an annual evaluation every year. + 1. An annual evaluation contains up-to-date information that has not been previously covered in previous evaluations as well as information that is covered in the Trainee to Junior training course. + 2. An annual evaluation includes, but is not limited to, questions about the WCA Regulations and Guidelines, the WCA Competition Requirements Policy and other relevant WCA Documents relevant to the role of Junior and Full WCA Delegates. + 3. Delegates who got promoted to Junior Delegate in a given calendar year are not required to complete the annual evaluation that year. + 1. If the Delegate was promoted between January 1 and April 30, they may choose to complete the annual evaluation that year. + 2. If new WCA policies come into effect after a Junior is promoted, they are expected to familiarize themselves with these new policies. In this case, Regional Delegates should check in with the Junior Delegate to ensure they are keeping up to date with new WCA policies. + 4. A Delegate may contact their Senior Delegate to request an exemption from an annual evaluation for a valid reason (e.g. military service, medical concerns, family responsibilities, etc.). + 1. In this case, if the Senior Delegate agrees that the reason is valid, they inform the WQAC, who processes the exemption in the LMS. + 5. Annual evaluations will be made available before March 1 every year. +2. An annual evaluation consists of a set of multiple choice questions, to be completed through the WCA’s LMS platform. +3. The Delegate must not receive any help from other people while taking an annual evaluation, otherwise they fail the annual evaluation. + 1. Exceptions outlined in points 19.1 and 19.2 of this policy apply to the annual evaluation. +4. The Delegate passes the annual evaluation if they obtain a minimum score of 70%. + 1. The Delegate may take the annual evaluation up to three times in a given calendar year. + 1. If the Delegate does not pass the annual evaluation, they may take it again after 24 hours, until they have used all three attempts. + 2. If the Delegate has not passed the annual evaluation by April 30, 23:59 UTC and has not used all three attempts, they are put on probation in accordance with the Probation Due to Annual Evaluation Issues section of the [Delegate Probationary Status Policy](wcadoc{documents/internal/Delegate Probationary Status.pdf}). + 1. To end the probationary period, the Delegate must pass the annual evaluation within their remaining attempts by the end of the calendar year. + 3. If the Delegate has taken three attempts and has not passed the annual evaluation, they are put on probation in accordance with the Probation Due to Annual Evaluation Issues section of the [Delegate Probationary Status Policy](wcadoc{documents/internal/Delegate Probationary Status.pdf}). + 1. To pass the probationary status evaluation and end the probationary period, the Delegate must either pass an interview with a Senior Delegate or Regional Delegate (selected by the WQAC) or pass the annual evaluation within three additional attempts, whichever they prefer. For the interview option, the following conditions apply: + 1. The main language used in the interview must be English. + 2. The interview must include at least one WQAC member from a different country. +5. The Delegate will lose their appointment in the following cases: + 1. If the Delegate fails the probationary status evaluation. + 2. If by the end of the calendar year, the Delegate has not completed their probationary status evaluation. + 1. An exemption may be given at the discretion of the Senior Delegate in consultation with WQAC. + +### Supporting Delegate Education + +1. The WQAC may require any Delegate (Trainee, Junior, or Full) to complete one-off evaluations in order to assess the level of Delegate education. + 1. Results from one-off evaluations for those who are not the target demographic may not be used to inform promotion or demotion decisions. Example: Junior or Full WCA Delegates taking the Trainee to Junior Course. + 1. Exception: If a Delegate does not comply with the WQAC’s request to take a one-off evaluation, the WQAC may document the refusal to participate as a quality issue in cases where the Delegate does not provide a justified reason. +2. Results from one-off evaluations may be used to inform Senior and/or Regional Delegates of demonstration of lack of knowledge about any of the content on the related course or any other issue seen by the WQAC. + 1. The information shared may only be used to report concerning patterns of behavior. Example: repeatedly failing one-off evaluations, missing three or more calls for participation, etc. From c8a4b2fd7fae85325f7ab66f9871f75ec78ab1e1 Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Sat, 10 Jan 2026 20:23:54 -0300 Subject: [PATCH 09/12] Bump motions version --- .../{08.2025.1 - Delegates.md => 08.2026.1 - Delegates.md} | 0 ....2 - Trainee Delegates.md => 08.2026.2 - Trainee Delegates.md} | 0 ...25.1 - Senior Delegates.md => 09.2026.1 - Senior Delegates.md} | 0 ... - Regional Delegates.md => 09.2026.2 - Regional Delegates.md} | 0 ...ce Committee.md => 10.2026.8 - Quality Assurance Committee.md} | 0 5 files changed, 0 insertions(+), 0 deletions(-) rename documents/motions/{08.2025.1 - Delegates.md => 08.2026.1 - Delegates.md} (100%) rename documents/motions/{08.2025.2 - Trainee Delegates.md => 08.2026.2 - Trainee Delegates.md} (100%) rename documents/motions/{09.2025.1 - Senior Delegates.md => 09.2026.1 - Senior Delegates.md} (100%) rename documents/motions/{09.2025.2 - Regional Delegates.md => 09.2026.2 - Regional Delegates.md} (100%) rename documents/motions/{10.2025.8 - Quality Assurance Committee.md => 10.2026.8 - Quality Assurance Committee.md} (100%) diff --git a/documents/motions/08.2025.1 - Delegates.md b/documents/motions/08.2026.1 - Delegates.md similarity index 100% rename from documents/motions/08.2025.1 - Delegates.md rename to documents/motions/08.2026.1 - Delegates.md diff --git a/documents/motions/08.2025.2 - Trainee Delegates.md b/documents/motions/08.2026.2 - Trainee Delegates.md similarity index 100% rename from documents/motions/08.2025.2 - Trainee Delegates.md rename to documents/motions/08.2026.2 - Trainee Delegates.md diff --git a/documents/motions/09.2025.1 - Senior Delegates.md b/documents/motions/09.2026.1 - Senior Delegates.md similarity index 100% rename from documents/motions/09.2025.1 - Senior Delegates.md rename to documents/motions/09.2026.1 - Senior Delegates.md diff --git a/documents/motions/09.2025.2 - Regional Delegates.md b/documents/motions/09.2026.2 - Regional Delegates.md similarity index 100% rename from documents/motions/09.2025.2 - Regional Delegates.md rename to documents/motions/09.2026.2 - Regional Delegates.md diff --git a/documents/motions/10.2025.8 - Quality Assurance Committee.md b/documents/motions/10.2026.8 - Quality Assurance Committee.md similarity index 100% rename from documents/motions/10.2025.8 - Quality Assurance Committee.md rename to documents/motions/10.2026.8 - Quality Assurance Committee.md From 30ccfec21954b0e706ae49b75dc145170318000c Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Sat, 10 Jan 2026 20:30:17 -0300 Subject: [PATCH 10/12] Bump motions version in the documents --- documents/motions/08.2026.1 - Delegates.md | 2 +- documents/motions/08.2026.2 - Trainee Delegates.md | 2 +- documents/motions/09.2026.1 - Senior Delegates.md | 2 +- documents/motions/09.2026.2 - Regional Delegates.md | 2 +- documents/motions/10.2026.8 - Quality Assurance Committee.md | 2 +- 5 files changed, 5 insertions(+), 5 deletions(-) diff --git a/documents/motions/08.2026.1 - Delegates.md b/documents/motions/08.2026.1 - Delegates.md index 2f3cef259..2b7cf328b 100644 --- a/documents/motions/08.2026.1 - Delegates.md +++ b/documents/motions/08.2026.1 - Delegates.md @@ -1,6 +1,6 @@ # SUBMISSION OF PROPOSED MOTION -**Motion number:** 8.2025.1 +**Motion number:** 8.2026.1 **Subject:** WCA Delegates **Intent:** Procedure of acknowledgement of WCA Delegates and description of their rights and duties **Submitted by:** WCA Board diff --git a/documents/motions/08.2026.2 - Trainee Delegates.md b/documents/motions/08.2026.2 - Trainee Delegates.md index 15e9a2217..59ba13d3d 100644 --- a/documents/motions/08.2026.2 - Trainee Delegates.md +++ b/documents/motions/08.2026.2 - Trainee Delegates.md @@ -1,6 +1,6 @@ # SUBMISSION OF PROPOSED MOTION -**Motion number:** 8.2025.2 +**Motion number:** 8.2026.2 **Subject:** WCA Trainee Delegates **Intent:** Procedure of acknowledgement of WCA Trainee Delegates and description of their rights and duties **Submitted by:** WCA Board diff --git a/documents/motions/09.2026.1 - Senior Delegates.md b/documents/motions/09.2026.1 - Senior Delegates.md index 2d78eccd3..80fcada7e 100644 --- a/documents/motions/09.2026.1 - Senior Delegates.md +++ b/documents/motions/09.2026.1 - Senior Delegates.md @@ -1,6 +1,6 @@ # SUBMISSION OF PROPOSED MOTION -**Motion number:** 9.2025.1 +**Motion number:** 9.2026.1 **Subject:** Senior Delegates **Intent:** Procedure of acknowledgement of WCA Senior Delegates and description of their rights and duties **Submitted by:** WCA Board diff --git a/documents/motions/09.2026.2 - Regional Delegates.md b/documents/motions/09.2026.2 - Regional Delegates.md index 67c600da0..c85ba68a7 100644 --- a/documents/motions/09.2026.2 - Regional Delegates.md +++ b/documents/motions/09.2026.2 - Regional Delegates.md @@ -1,6 +1,6 @@ # SUBMISSION OF PROPOSED MOTION -**Motion number:** 9.2025.2 +**Motion number:** 9.2026.2 **Subject:** Regional Delegates **Intent:** Procedure of acknowledgement of WCA Regional Delegates and description of their rights and duties **Submitted by:** WCA Board diff --git a/documents/motions/10.2026.8 - Quality Assurance Committee.md b/documents/motions/10.2026.8 - Quality Assurance Committee.md index 5c2ad3584..9a25658ee 100644 --- a/documents/motions/10.2026.8 - Quality Assurance Committee.md +++ b/documents/motions/10.2026.8 - Quality Assurance Committee.md @@ -1,6 +1,6 @@ # SUBMISSION OF PROPOSED MOTION -**Motion number:** 10.2025.8 +**Motion number:** 10.2026.8 **Subject:** WCA Quality Assurance Committee **Intent:** Rights and duties of the WCA Quality Assurance Committee **Submitted by:** WCA Board From 09d6e495106a48122998f92ad3e2e75031baecf8 Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Sat, 10 Jan 2026 20:40:28 -0300 Subject: [PATCH 11/12] Apply Roxana's suggestion Co-authored-by: Roxana Johnson --- documents/policies/external/Delegate Management.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/documents/policies/external/Delegate Management.md b/documents/policies/external/Delegate Management.md index 184765c70..b641dc2d6 100644 --- a/documents/policies/external/Delegate Management.md +++ b/documents/policies/external/Delegate Management.md @@ -4,7 +4,7 @@ ## Purpose -The purpose of this policy is to define a standardized system to manage WCA Delegates, from candidate application to continuous evaluation of appointed Delegates. +The purpose of this policy is to define a standardized system to manage WCA Delegates, from candidate application to the continuous evaluation of appointed Delegates. ## Policy ### Application From 73198cad0d14713352807c217a104a990fe32abd Mon Sep 17 00:00:00 2001 From: Nanush7 <59543882+Nanush7@users.noreply.github.com> Date: Sat, 10 Jan 2026 20:52:15 -0300 Subject: [PATCH 12/12] Fix TODOs --- documents/policies/external/Delegate Management.md | 6 +++--- 1 file changed, 3 insertions(+), 3 deletions(-) diff --git a/documents/policies/external/Delegate Management.md b/documents/policies/external/Delegate Management.md index b641dc2d6..c88cf8449 100644 --- a/documents/policies/external/Delegate Management.md +++ b/documents/policies/external/Delegate Management.md @@ -23,7 +23,7 @@ The purpose of this policy is to define a standardized system to manage WCA Dele 2. The same person cannot apply more than three times in one calendar year. 4. The Senior Delegate should prioritize applications based on the needs of each region. 1. An application must not be delayed indefinitely in favor of other regions. -5. If the Senior Delegate determines that the applicant meets the requirements described in point 4.1 of [WCA Motion : TODO - Trainee Delegates](wcadoc{documents/motions/TODO - Trainee Delegates.pdf}), and they do not have any additional concerns surrounding the applicant, the process moves forward to the interview phase. +5. If the Senior Delegate determines that the applicant meets the requirements described in point 4.1 of [WCA Motion : 08.2026.2 - Trainee Delegates](wcadoc{documents/motions/08.2026.2 - Trainee Delegates.pdf}), and they do not have any additional concerns surrounding the applicant, the process moves forward to the interview phase. ### Interview @@ -59,7 +59,7 @@ The purpose of this policy is to define a standardized system to manage WCA Dele 6. A mentor may reach out to their Senior and/or Regional Delegate at any point during the training phase if they believe that the Trainee Delegate has exhibited any concerning behavior. 1. This includes anything where the mentor does not see any possibility for the Trainee Delegate to improve or if the Trainee Delegate’s integrity turns out to be questionable. 2. This should not be done for mistakes that are natural in any learning process. -4. The Senior and/or Regional Delegates should check in with the mentor(s) if they do not see any progress in the Trainee Delegate’s training, especially if the appointment period is due to end soon, as per point 5.2 of [WCA Motion : TODO - Trainee Delegates](wcadoc{documents/motions/TODO - Trainee Delegates.pdf}). +4. The Senior and/or Regional Delegates should check in with the mentor(s) if they do not see any progress in the Trainee Delegate’s training, especially if the appointment period is due to end soon, as per point 5.2 of [WCA Motion : 08.2026.2 - Trainee Delegates](wcadoc{documents/motions/08.2026.2 - Trainee Delegates.pdf}). 5. In order to be considered for promotion, the Trainee Delegate must: 1. Complete the Trainee to Junior Delegate course through the WCA’s LMS platform up to but excluding the final evaluation. 2. Delegate at least one WCA competition. @@ -80,7 +80,7 @@ The purpose of this policy is to define a standardized system to manage WCA Dele 4. The candidate passes the evaluation if they obtain a minimum score of 70%. 5. If the candidate obtains a score strictly below 70%, they may request to retake the evaluation after one week of their previous attempt. 6. The candidate may take the evaluation up to three times in the 12-month period starting at the time of their appointment as a Trainee Delegate. - 1. The candidate would gain three additional attempts every time their appointment is extended as per point 5.2 of [WCA Motion : TODO - Trainee Delegates](wcadoc{documents/motions/TODO - Trainee Delegates.pdf}). + 1. The candidate would gain three additional attempts every time their appointment is extended as per point 5.2 of [WCA Motion : 08.2026.2 - Trainee Delegates](wcadoc{documents/motions/08.2026.2 - Trainee Delegates.pdf}). ### Annual Evaluation