WCA Delegate Management Policy 1.0

documents/motions/08.2025.1 - Delegates.md → documents/motions/08.2026.1 - Delegates.md

@@ -1,10 +1,10 @@
 # SUBMISSION OF PROPOSED MOTION
 
-**Motion number:** 8.2025.1  
+**Motion number:** 8.2026.1  
 **Subject:** WCA Delegates  
 **Intent:** Procedure of acknowledgement of WCA Delegates and description of their rights and duties  
 **Submitted by:** WCA Board  
-**Date:** March 1, 2025
+**Date:** March 1, 2026
 
 # Motion
 
@@ -43,7 +43,7 @@ WCA Delegate is a role defined in the WCA Regulations to oversee official WCA Co
       4. Leadership with a strong feeling of responsibility.
       5. Organizational skills, ability to perform core organizational tasks if necessary.
       6. Representativeness for the WCA.
-   3. Senior Delegates decide at any time which persons are proposed as WCA Delegates, and follow the appointment/nomination process per the Senior Delegate motion.
+   3. Senior Delegates follow the appointment/nomination process per the Senior Delegate motion and the [WCA Delegate Management Policy](wcadoc{documents/policies/external/Delegate Management.pdf}) (WDMP).
 7. Withdrawal of WCA Delegate Appointment
    1. WCA Delegates may withdraw their appointment any time by submitting a resignation letter to their Senior Delegate.
    2. WCA Delegates will automatically lose their appointment after not overseeing a WCA Competition over a period of 24 months, unless their Senior Delegate extends the appointment.
@@ -53,7 +53,7 @@ WCA Delegate is a role defined in the WCA Regulations to oversee official WCA Co
 9. Junior Delegates
    1. Junior Delegates are WCA Volunteers who have been appointed by the WCA to perform the role of WCA Delegate.
    2. Junior Delegates will require a time period of extra attention by Senior Delegates, to support their development to Full Delegates of the WCA.
-      1. After a Junior Delegate has held the position for at least one year and has successfully managed at least three WCA Competitions, a Senior Delegate may give a Junior Delegate the status of Full Delegate, if the Senior Delegate judges that the Junior Delegate has shown their fitness for the position.
+      1. After a Junior Delegate has held the position for at least one year and has successfully managed at least three WCA Competitions, a Senior Delegate may give a Junior Delegate the status of Full Delegate, if the Senior Delegate judges that the Junior Delegate has shown their fitness for the position, notwithstanding the requirements of the WDMP.
       2. To promote a Junior Delegate to Full Delegate, the Senior Delegate must submit the corresponding application to the WCA Board.
       3. The WCA Board rejects or approves the application.
       4. After approval, the Senior Delegate appoints the person as Full Delegate.

documents/motions/08.2025.2 - Trainee Delegates.md → documents/motions/08.2026.2 - Trainee Delegates.md

@@ -1,17 +1,17 @@
 # SUBMISSION OF PROPOSED MOTION
 
-**Motion number:** 8.2025.2  
+**Motion number:** 8.2026.2  
 **Subject:** WCA Trainee Delegates  
 **Intent:** Procedure of acknowledgement of WCA Trainee Delegates and description of their rights and duties  
 **Submitted by:** WCA Board  
-**Date:** March 1, 2025
+**Date:** March 1, 2026
 
 # Motion
 
-Trainee Delegates are Community Members who have been appointed by the WCA to train for the role of WCA Delegate.
+Trainee Delegates are Community Members who have been appointed by the WCA to train for the role of WCA Delegate, according to the [WCA Delegate Management Policy](wcadoc{documents/policies/external/Delegate Management.pdf}) (WDMP).
 
 1. Trainee Delegates will require a time period of extra mentoring and assistance by Senior Delegates and/or Regional Delegates, to support their development to Junior Delegates. Trainee Delegate should be the default appointment by a Senior Delegate, unless there is need from the Community to have the appointment be directly to Junior Delegate.
-   1. A Senior Delegate may promote a Trainee Delegate to Junior Delegate, if the Senior Delegate judges that the Trainee Delegate has shown their fitness for the position and the Delegate has attended at least one competition in the Trainee Delegate capacity.
+   1. A Senior Delegate may promote a Trainee Delegate to Junior Delegate, if the Senior Delegate judges that the Trainee Delegate has shown their fitness for the position and the Trainee Delegate meets the requirements described in the WDMP.
 2. Rights of Trainee Delegates
    1. Trainee Delegates have the following rights provided they are under direct in-person supervision from either a Full Delegate or Junior Delegate that is a listed Delegate of the relevant competition:
       1. Trainee Delegates have the right to be listed as a Delegate at WCA Competitions.
@@ -41,9 +41,7 @@ Trainee Delegates are Community Members who have been appointed by the WCA to tr
       4. Leadership with strong feeling of responsibility
       5. Organizational skills, ability to perform core organizational tasks if necessary
       6. Representativeness for the WCA
-   2. Senior Delegates decide at any time which persons are proposed as Trainee Delegates, then send in an application for these persons to the WCA Board.
-      1. The WCA Board rejects or approves the application.
-      2. After approval, the Senior Delegate appoints the persons as Trainee Delegates.
+   2. Trainee Delegates are appointed following the procedure described in the WDMP.
 5. Withdrawal of Trainee Delegates
    1. Trainee Delegates may withdraw their appointment at any time by submitting a resignation letter to their Senior Delegate with a carbon copy (CC) to the WCA Board and WCA Executive Assistants Team.
    2. Trainee Delegates will automatically lose their appointment after a period of 12 months, unless their Senior Delegate extends the appointment with approval from the WCA Board.

documents/motions/09.2025.1 - Senior Delegates.md → documents/motions/09.2026.1 - Senior Delegates.md

@@ -1,20 +1,20 @@
 # SUBMISSION OF PROPOSED MOTION
 
-**Motion number:** 9.2025.1  
+**Motion number:** 9.2026.1  
 **Subject:** Senior Delegates  
 **Intent:** Procedure of acknowledgement of WCA Senior Delegates and description of their rights and duties  
 **Submitted by:** WCA Board  
-**Date:** March 1, 2025
+**Date:** March 1, 2026
 
 # Motion
 
 Senior Delegates are WCA Volunteers and Full Delegates, with an additional role to manage the WCA Delegates in an attributed area.
 
 1. Senior Delegates have all the rights and duties of Full Delegates and extra rights and duties as described in this Motion.
 2. Rights of Senior Delegates
-   1. Senior Delegates can appoint Registered Speedcubers as Trainee Delegates or Junior Delegates in their attributed area with approval from the WCA Board.
-   2. Senior Delegates can promote Trainee Delegates to Junior Delegates in their attributed area, provided they have attended at least one competition in the Trainee Delegate capacity.
-   3. Senior Delegates can promote Junior Delegates to Full Delegates in their attributed area with approval from the WCA Board.
+   1. Senior Delegates can appoint Registered Speedcubers as Trainee Delegates or Junior Delegates in their attributed area with approval from the WCA Board and in accordance with the [WCA Delegate Management Policy](wcadoc{documents/policies/external/Delegate Management.pdf}) (WDMP).
+   2. Senior Delegates can promote Trainee Delegates to Junior Delegates in their attributed area, in accordance with the WDMP.
+   3. Senior Delegates can promote Junior Delegates to Full Delegates in their attributed area with approval from the WCA Board and in accordance with the WDMP.
    4. Senior Delegates can appoint Delegates as Regional Delegates in their attributed area with approval from the WCA Board.
    5. Senior Delegates shall have the right to withdraw the appointment of a Trainee Delegate in their attributed area.
    6. Senior Delegates can remove the role of WCA Delegate from Junior Delegates in their attributed area.
@@ -31,7 +31,7 @@ Senior Delegates are WCA Volunteers and Full Delegates, with an additional role
    2. Manage the WCA Delegates in their attributed area:
       1. Ensure there are enough WCA Delegates to oversee all WCA Competitions in their attributed area.
       2. Sustain the quality of the WCA Delegates in their attributed area.
-      3. Support Full Delegates, Junior Delegates, Trainee Delegates, and potential future WCA Delegates in their evolution, learning, and professionalization.
+      3. Support Full Delegates, Junior Delegates, Trainee Delegates, and potential future WCA Delegates in their evolution, learning, and professionalization, ensuring that they stay up to date with the latest changes to relevant WCA Documents.
       4. Motivate WCA Delegates to be actively involved in the community of WCA Delegates.
       5. Inform the WCA Board about changes in the group of WCA Delegates in their attributed area.
    3. Promote an adequate standard of local Competition Organizers and Competition Volunteers for their attributed area:
@@ -42,7 +42,7 @@ Senior Delegates are WCA Volunteers and Full Delegates, with an additional role
       1. If a region of Delegates does not have an assigned Senior Delegate the WCA Board will assume the responsibilities of a Senior Delegate in that region.
    2. If a new Senior Delegate is needed for an area, the WCA Board will ask for applicants among all Full Delegates.
    3. Candidates shall apply for the position within the required application period, and include all documentation that is requested in the application request.
-   4. The WCA Board will decide by Majority vote which of the candidates will be appointed as new Senior Delegate(s) and for which attributed area(s) they will fulfil their role.
+   4. The WCA Board will decide by Majority vote which of the candidates will be appointed as new Senior Delegate(s) and for which attributed area(s) they will fulfill their role.
    5. The WCA Board may appoint an interim Senior Delegate for a period of up to 3 months without a request for applications among all Full Delegates.
       1. The selection of an interim Senior Delegate by the WCA Board is based on a vote in the WCA Board with at least a supermajority.
       2. It is not possible to extend the term of an interim Senior Delegate.

documents/motions/09.2025.2 - Regional Delegates.md → documents/motions/09.2026.2 - Regional Delegates.md

@@ -1,10 +1,10 @@
 # SUBMISSION OF PROPOSED MOTION
 
-**Motion number:** 9.2025.2  
+**Motion number:** 9.2026.2  
 **Subject:** Regional Delegates  
 **Intent:** Procedure of acknowledgement of WCA Regional Delegates and description of their rights and duties  
 **Submitted by:** WCA Board  
-**Date:** March 1, 2025
+**Date:** March 1, 2026
 
 # Motion
 
@@ -20,7 +20,7 @@ Regional Delegates are WCA Volunteers and Full Delegates, with an additional rol
    2. Manage the WCA Delegates in their attributed area:
       1. Ensure there are enough WCA Delegates to oversee all WCA Competitions in their attributed area.
       2. Sustain the quality of the WCA Delegates in their attributed area.
-      3. Support Full Delegates, Junior Delegates, Trainee Delegates, and potential future WCA Delegates in their evolution, learning, and professionalization.
+      3. Support Full Delegates, Junior Delegates, Trainee Delegates, and potential future WCA Delegates in their evolution, learning, and professionalization, ensuring that they stay up to date with the latest changes to relevant WCA Documents.
       4. Motivate WCA Delegates to be actively involved in the community of WCA Delegates.
       5. Inform the Senior Delegate about changes in the group of WCA Delegates in their attributed area.
    3. Promote an adequate standard of local Competition Organizers and Competition Volunteers for their attributed area:

documents/motions/10.2025.8 - Quality Assurance Committee.md → documents/motions/10.2026.8 - Quality Assurance Committee.md

@@ -1,10 +1,10 @@
 # SUBMISSION OF PROPOSED MOTION
 
-**Motion number:** 10.2025.8  
+**Motion number:** 10.2026.8  
 **Subject:** WCA Quality Assurance Committee  
 **Intent:** Rights and duties of the WCA Quality Assurance Committee  
 **Submitted by:** WCA Board  
-**Date:** March 1, 2025
+**Date:** March 1, 2026
 
 # Motion
 
@@ -14,6 +14,7 @@ The WCA Quality Assurance Committee has the following rights and duties:
 
 1. Maintaining worldwide quality standards:
    1. Promoting awareness and enforcing application of these standards among WCA Volunteers, Regional Organizations, Competition Organizers, and Competition Volunteers.
+   2. Developing educational materials to help maintain a high level of understanding of WCA Documents among WCA Delegates, including but not limited to, developing and maintaining such materials in a Learning Management System platform.
 2. Managing the processes of continuous quality improvement:
    1. Evaluating operations of the WCA to discover areas for possible quality improvements.
    2. Proposing quality improvements and handling quality improvement proposals by others.