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‎docs/E_Sign/Image-and-Underline.md‎

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<div class="video-wrap" role="region" aria-label="Demo: Creating a E-Sign">
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<!-- Use a relative path like ./videos/demo.mp4 or an absolute URL -->
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<video controls poster="">
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<source src="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/E_Signature/Co-Signer.mp4" type="video/mp4">
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<source src="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/E_Signature/Co-Signer.webm" type="video/webm">
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<source src="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/E_Signature/Image_Underline.mp4" type="video/mp4">
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<source src="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/E_Signature/Image_Underline.webm" type="video/webm">
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<!-- Fallback link if browser can't play video -->
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<a href="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/E_Signature/Co-Signer.mp4" target="_blank" rel="noopener">Download / Open video</a>
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<a href="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/E_Signature/Image_Underline.mp4" target="_blank" rel="noopener">Download / Open video</a>
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‎docs/Forms/Anonymous_Form.md‎

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# How to Use Anonymous Forms?
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This guide explains the complete process of creating an anonymous form, generating a public link, collecting responses without login, and reviewing submitted data within the system.Anonymous Forms allow anyone with the public link to access and submit the form without authentication.<br>
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Follow the step-by-step instructions below to create, share, manage, and review anonymous form submissions in Doculan.
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---
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## Step 1: Create a New Anonymous Form
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- Navigate to the **Doculan Dashboard** and open the **Forms** module from the main menu.
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- Click **Create New Form** to start designing the anonymous form.
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**Enter the following details:** <br>
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- Form Title<br>
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- Form Description (optional)<br>
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- Upload Destination folder
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- From the left-side panel, drag and drop the required form fields into the form builder area.
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**Available field categories include:**
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|Category | Available Fields|
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|---------|-----------------|
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|BASIC |Text, Number, Email, Date, Textarea|
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|CHOICE |Radio Button, Dropdown, Checkbox|
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|ADVANCED | File Upload|
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- Enable the Public option to allow users to access the form without login.
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<img src="screenshots\Anonymous-form\Anonymous-Form.png" alt="Step 1 — Create the Form" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;">
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> After configuring the form, click Generate Link to continue.
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---
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## Step 2: Configure Public Access Settings
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- After clicking **Generate Link**, the system automatically opens the anonymous form management page.
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- Navigate to the **Manage Link** tab available in the top section of the page.
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- If no expiry date is configured, the form link remains active indefinitely.
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- Click **Generate Public Link** to create the anonymous form URL.
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### Configure the following options:
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| Option | Description |
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|--------|-------------|
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| Expiry Date | Set the date and time when the form link should expire |
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| Never Expire | Keeps the form link active permanently |
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| Allow Resubmit | Allows the same email address to submit multiple responses |
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| Redirect URL | Redirects users to another page after submission |
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<img src="screenshots\Anonymous-form\Anonymous-Form-gnerate-link.png" alt="Step 2 — Configure Public Access" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;">
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>“Anyone with this link can fill and submit the form without logging in.”
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---
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## Step 3: Generate and Share the Public Link
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- Once the link is generated, the system displays:
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- Public Form URL
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- Link Status *(Active / Inactive)*
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- Expiry Date and Time *(if configured)*
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- Users can:
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- Open the form directly
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- Copy the public link
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- Share the form through email, chat, or social media
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- Activate or deactivate the form link anytime
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<img src="screenshots\Anonymous-form\Anonymous-Form-public-link.png" alt="Step 3 — Public Link Management" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;">
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> The above screenshot represents how to manage and share the generated anonymous form link.
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---
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## Step 4: Share the Form Using QR Code
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- Navigate to the **QR Code** tab.
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- A QR code is automatically generated for the anonymous form.
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- Users can scan the QR code using mobile devices to directly open the form.
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- Click **Download QR Code** to save the QR image for sharing.
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<img src="screenshots\Anonymous-form\Anonymous-Form-QR.png" alt="Step 4 — QR Code Sharing" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;">
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> The above screenshot represents how to generate and share the anonymous form QR code.
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---
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## Step 5: Fill and Submit the Anonymous Form
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- The users opens the public form link or scans the QR code.
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- The anonymous form page displays all configured fields.
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### The respondent:
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- Enters their email address
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- Fills all required fields
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- Completes the reCAPTCHA verification
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- Clicks **Submit Form**
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<img src="screenshots\Anonymous-form\Anonymous-Form-recapcha.png" alt="Step 5 — Fill Anonymous Form" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;">
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> The above screenshot represents how users fill and submit anonymous forms.
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---
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## Step 6: Successful Submission
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- After clicking **Submit Form**, the system processes the submission successfully.
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- If a **Redirect URL** is configured, the respondent is redirected automatically.
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- A success confirmation message is displayed after submission.
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<img src="screenshots\Anonymous-form\Anonymous-Form-submission.png" alt="Step 6 — Submission Success" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;">
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> The above screenshot represents a successful anonymous form submission.
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---
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## Step 7: Review Form Submissions
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- Navigate to the **Forms** section and open the required anonymous form.
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- Click the **Submissions** tab.
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- Click **Refresh** to load the latest responses.
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### The submissions table displays:
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| Column | Description |
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|--------|-------------|
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| Email | Submitter email address |
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| Last Submission | Latest submission date and time |
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| Submissions | Number of submissions from the same email |
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<img src="screenshots\Anonymous-form\Anonymous-Form-submission-list1.png" alt="Step 7 — Review Submissions" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;"><br>
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<img src="screenshots\Anonymous-form\Anonymous-Form-submission-list2.png" alt="Step 7 — Review Submissions" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;">
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> The above screenshot represents how to review anonymous form submissions inside the system.
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---
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## Step 8: Access Anonymous Form Management Options
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- After creating a anonymous form, the form will appear in the **Forms List** with an **Anonymous** label beside the form name.
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- Click the **Actions (⋮)** menu of the anonymous form.
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### The Actions menu contains:
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- **View** → Open the form details
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- **Clone** → Create a duplicate copy of the form
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- **Public Link** → Access public form management options
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<img src="screenshots\Anonymous-form\Anonymous-Form-public-link-2.png" alt="Step 3 — Anonymous Form List" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;">
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- Click **Public Link** to access:
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- Public Form Link
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- QR Code
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- Submissions
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- Integration Settings
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<img src="screenshots\Anonymous-form\Anonymous-Form-submission-list-1.png" alt="Step 3 — Anonymous Form List" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;"><br>
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<img src="screenshots\Anonymous-form\Anonymous-Form-submission-list-2.png" alt="Step 3 — Anonymous Form List" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;">
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> The above screenshot represents how anonymous forms are displayed in the Forms List and how to access public form management options from the Actions menu.
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---
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## Step 9: Integration via API (Optional)
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- Navigate to the **Integration** tab.
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- Developers can integrate anonymous forms into external systems using API support.
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### Integration Details
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| Item | Value |
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|------|------|
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| FORM ID | 278c39b0-07a3-44c7-adcf-65325bc6a0f0 |
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| API ENDPOINT | POST https://api.doculan.ai/v1/external/forms/submit |
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### API Usage
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- Use the **FORM ID** to identify the anonymous form.
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- Submit form responses using the provided API endpoint.
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- Send data through a **POST request**.
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- Submitted responses will appear in the **Submissions** section.
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<img src="screenshots\Anonymous-form\Anonymous-Form-Intagaration1.png" alt="Step 8 — API Integration" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;"><br>
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<img src="screenshots\Anonymous-form\Anonymous-Form-Intagaration2.png" alt="Step 8 — API Integration" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;">
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> The above screenshot represents how to integrate anonymous forms using API support.
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---
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**Demo Video:**
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<!-- Inline HTML in Markdown file -->
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<style>
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.video-wrap {
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border: 2px solid black;
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border-radius: 4px;
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width: 100%;
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max-width: 800px;
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overflow: hidden;
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margin-bottom: 1rem;
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}
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.video-wrap video {
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display: block;
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width: 100%;
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height: auto;
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}
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</style>
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<div class="video-wrap" role="region" aria-label="Demo: Creating a form">
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<!-- Use a relative path like ./videos/demo.mp4 or an absolute URL -->
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<video controls poster="">
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<source src="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/Forms/Anonymous_Form.mp4" type="video/mp4">
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<source src="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/Forms/Anonymous_Form.mp4.webm" type="video/webm">
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<!-- Fallback link if browser can't play video -->
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Your browser does not support the video tag.
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<a href="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/Forms/Anonymous_Form.mp4" target="_blank" rel="noopener">Download / Open video</a>
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</video>
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</div>
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> The above **Video** represent that how to **Use Anonymous Forms**.
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© Doculan by [Virtualan Software](https://www.virtualan.io)

‎docs/Settings/Subdomain.md‎

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<div class="video-wrap" role="region" aria-label="Demo: Creating a E-Sign">
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<source src="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/Settings/Sub_Domain.mp4" type="video/mp4">
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<source src="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/Settings/Sub_Domain.webm" type="video/webm">
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<!-- Fallback link if browser can't play video -->
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<a href="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/E_Signature/Subdomail.mp4" target="_blank" rel="noopener">Download / Open video</a>
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<a href="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/Settings/Sub_Domain.mp4" target="_blank" rel="noopener">Download / Open video</a>
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‎docs/_sidebar.md‎

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- [How to Delete Form?](Forms/Form-Delete.md)
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- [How to Resend Form?](Forms/Form_Resend.md)
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- [How to Save Forms?](Forms/Form_Save.md)
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- [How to Use Anonymous Forms?](Forms/Anonymous_Form.md)
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- [How to use Embedded Esign?](Embedded-Esign/EmbdedEsign.md)

‎docs/releaseNotes/version_0.11.0.md‎

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🔗 **Learn more:** [How to Use Self Sign Mode?](E_Sign/self-sign-mode.md)
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## 2️⃣ **Merge Pdf Tool**
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**PDF Merge** allows you to combine multiple PDF documents into a single consolidated file, making document management, sharing, organization, and storage more efficient and convenient. It helps streamline workflows by keeping related documents together in one easily accessible PDF.
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🔗 **Learn more:** [How to Merge PDF Files?](PDF_Editor/Merge_pdf.md)
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## 3️⃣ **Split Pdf Tool**
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**PDF Split** allows you to divide a single PDF document into multiple smaller files based on specific pages or selected page ranges. This feature is useful for organizing documents, extracting important sections, sharing only relevant content, and managing large PDF files more efficiently.
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🔗 **Learn more:** [How to Split PDF Files?](PDF_Editor/Split_pdf.md)
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## 4️⃣ **Inbox**
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**Inbox** provides a centralized place where users can view and manage all eSign requests and received documents from a single screen. This makes it easy to monitor document activity and quickly identify whether a document is pending, completed, or shared. By bringing everything into one location, the Inbox reduces the need to navigate across multiple sections and improves overall efficiency in handling eSign workflows.
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<a href="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/E_Signature/Inbox.mp4" target="_blank">
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<!-- <a href="https://doculan-storage-public.s3.us-east-1.amazonaws.com/demo_video/E_Signature/Inbox.mp4" target="_blank">
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<img src="screenshots/releaseNotes/Inbox.png" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;" alt="Custom Domain">
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<img src="screenshots/releaseNotes/Inbox.png" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;" alt="Custom Domain"> -->
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🔗 **Learn more:** [How to Use Inbox?](E_Sign/inbox.md)
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## 5️⃣ **Anonymous Form**
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**Anonymous Form** allows users to create forms that collect responses without revealing the identity of the respondents. This feature encourages honest feedback and enables the collection of sensitive or confidential information with greater trust. It is especially useful for surveys, feedback forms, and situations where privacy is important.
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🔗 **Learn more:** [How to Use Anonymous Forms?](Forms/Anonymous_Form.md)
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## 6️⃣ **Custom Domain**
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**Custom Domain** allows users to access Doculan using their own domain instead of the default application URL. This feature provides a personalized and branded signing experience for recipients. It also helps build trust and professionalism by presenting documents through an organization’s official domain.
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<!-- <img src="screenshots/releaseNotes/sub_domain.png" style="border:2px solid black; border-radius:4px; width:100%; max-width:800px;" alt="Custom Domain"> -->
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🔗 **Learn more:** [How to Create a Subdomain?](Settings/Subdomain.md)
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## 7️⃣ **Images & Underlines Fields**
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The **Images & Underlines Fields** feature in the E-Sign module allows both senders and recipients to add images and apply underline formatting directly within documents during the signing process. This functionality improves document clarity, enhances collaboration, and ensures a more interactive signing experience.
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🔗 **Learn more:** [How to use Images & Underlines Fields?](E_Sign/Image-and-Underline.md)
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‎docs/screenshots/Anonymous-form/Anonymous-Form-Intagaration1.png‎

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‎docs/screenshots/Anonymous-form/Anonymous-Form-Intagaration2.png‎

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‎docs/screenshots/Anonymous-form/Anonymous-Form-QR.png‎

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‎docs/screenshots/Anonymous-form/Anonymous-Form-gnerate-link.png‎

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‎docs/screenshots/Anonymous-form/Anonymous-Form-list.png‎

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